PREPARED BY: JORA ATIENZA WASHINGTON DATE OF MEETING: 09/20/21
SUBJECT:
TITLE
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN PABLO AUTHORIZING THE CITY MANAGER TO (1) ENTER INTO A FIFTH AMENDMENT TO THE AGREEMENT WITH BAY AREA COMMUNITY RESOURCES FOR PROGRAM SERVICES TO SAN PABLO PUBLIC SCHOOLS FOR AN AMOUNT NOT TO EXCEED $664,500 FOR FISCAL YEAR 2021/22 FOR A GRAND TOTAL CONTRACT AMOUNT NOT TO EXCEED $2,579,500, AND (2) ENTER INTO A FOURTH AMENDMENT TO THE AGREEMENT WITH THE WEST CONTRA COSTA UNIFIED SCHOOL DISTRICT TO PROVIDE MATCHING FUNDS FOR BEACON DIRECTORS IN SAN PABLO SCHOOLS FOR FY 2021/22.
Label
CITY MANAGER RECOMMENDATION
Recommendation
Adopt Resolution
Body
Compliance statements
The San Pablo Beacon Community Schools Initiative is an adopted policy item under the Major Policy Goal of Build a Healthy Community in the FY 2021-23 Council Priority Workplan, as amended March 15, 2021.
CEQA Compliance Statement
This is not a project as defined by CEQA.
BACKGROUND
On July 1, 2019, City Council approved the funding allocation plan for fiscal years 2019/20 and 2020/21 (Resolution 2019-111), authorized the City Manager to execute agreements, and accepted an increased match contribution from WCCUSD in the amount of $90,000 for 2019/20 and 2020/21 (Resolution 2019-150) in support of all six San Pablo schools as well as the Team For Youth Grant Funding Program as part of the San Pablo Beacon Community Schools Initiative.
Grantees were awarded two-year grants and required to contribute a minimum of 25 percent for in-kind services or a monetary match each fiscal year.
At the time of adoption in July of 2019, the funding allocation plan for FY 2019/20 and FY 2020/21 Team For Youth grant program consisted of the following:
• Bay Area Community Resources (Coordination of Community Schools $484,500)
• YMCA of the East Bay (Coordination of Community Schools $222,500)
• Catholic Charities (Violence Prevention and Intervention for $35,000)
• Familias Unidas (Proyecto Bienestar [well-being project] for $15,000).
The COVID-19 public health crisis led to modifications to the FY 2020/21 budget, and the Team For Youth Grant program budget was amended for the following agency contracts:
• Bay Area Community Resources (Coordination of Community Schools $439,500)
• YMCA of the East Bay (Coordination of Community Schools $225,000)
On June 23, 2020, staff was notified by YMCA of the East Bay of their decision to withdraw as the Lead Agency for Bayview and Lake Elementary Schools for FY 2020/21 as part of the San Pablo Beacon Community Schools Team For Youth Grant Program. This unexpected departure left staff needing to locate an agency to continue the work at Lake and Bayview Elementary schools that was vacated by the YMCA of the East Bay.
On July 6, 2020, Council passed (Resolution 2020-083), approving staff to release a new Request for Proposals (RFP) to identify new Lead Agencies for Bayview and Lake Elementary Schools for FY 2020/21. The RFP release date was Tuesday, July 7, 2020. Staff received one proposal which was from Bay Area Community Resources (BACR), who is an existing Lead Agency and familiar with the San Pablo Beacon Community Schools Initiative. Youth, School, & Community Partnership staff worked diligently to assemble an outside panel consisting of local district principals and key community stake holders to assist staff in vetting the proposal. After a comprehensive review of BACR’s proposal and a thorough interview process, the outside panel gave a passing grade to BACR. Staff ultimately recommended and City Council subsequently approved that BACR be the new Lead Agency for Bayview and Lake Elementary Schools for FY 2020/21.
FISCAL IMPACT
Measure Q and General Fund funding for San Pablo Team for Youth for FY 2021/22 was adopted by City Council per the table below.
BUDGETARY SOURCES
|
Fund Name |
Account |
TFY Amount FY 21/22 |
|
General Fund |
100-5110-44050 |
$477,500 |
|
Measure Q |
100-5110-44050-MEA-Q13 |
$150,000 |
|
*WCCUSD Match |
100-5110-44050-WCC-USD |
$90,000 |
|
|
Total SPTFY Budget |
$717,500 |
*Pending WCCUSD commitment to funding FY 2021/22
In FY 2020-21, there was a reduction of $10,000 from a previously approved Matching Funds Agreement (Resolution 2019-150) for Beacon Directors, which reduced the WCCUSD contribution from $90,000 to $80,000 in the overall matching funds commitment. In FY 2021-22, these funds have been restored, with WCCUSD contribution increasing from $80,000 back to $90,000.
ATTACHMENTS:
A BACR Fifth Amendment for Beacon Community Schools Program Services FY 2021-22
B Fourth Amendment to Matching Funds Agreement between WCCUSD and COSP FY 2021-22