PREPARED BY: JIMMY ZHOU DATE OF MEETING: 04/19/21
SUBJECT:
TITLE
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN PABLO (1) ACCEPTING WORK PERFORMED BY GHILOTTI BROTHERS, INC. FOR THE FY 2019/20 PAVEMENT REPAIR PROJECT (NO. 0600) AS COMPLETE; (2) DIRECTING A NOTICE OF COMPLETION TO BE PREPARED AND FILED WITH THE COUNTY RECORDER; AND (3) RECOGNIZING REIMBURSEMENTS AND RETURNING UNUSED FUNDS TO CIP FUND BALANCE
Label
CITY MANAGER RECOMMENDATION
Recommendation
Adopt Resolution
Body
Compliance statements
109. Develop Public Facilities For Active Living (Parks, Open Space, Sidewalks, Trails, Bike Lanes, ETC.) is an adopted policy item contained in the FY 2021-23 City Council Adopted Workplan, effective March 15, 2021.
CEQA Compliance Statement
The project is exempt from the California Environmental Quality Act (“CEQA”) pursuant to Public Resources Code sections 21083 and 21084 and 14 C.C.R. Sec. 15301 because it consists of the rehabilitation of existing street pavement within the City. There will be no increase in the number of lanes and no scenic resource will be altered or removed. A CEQA Notice of Exemption was filed with the Contra Costa County Clerk on July 23, 2020.
BACKGROUND
The FY 2019/20 Pavement Repair Project is part of the City’s annual ongoing efforts to maintain its streets. The project included base repairs at locations with severe pavement distress. Other roadway segments were grinded and repaved with new asphalt pavement. The project removed and replaced damaged sidewalks, curb and gutter, and valley gutters. Non-standard curb ramps were reconstructed to current ADA standards.
With the substantial completion of the project, the Pavement Condition Index (PCI) hasve been raised. Pedestrian access hasve been improved with better sidewalks and ADA-compliant curb ramps. A Class 3 Bike Route was also added on Dover Avenue.
The FY 2019/20 Pavement Repair Project included the following street segments:
• Dover Avenue, from 17th Street to 23rd Street
• Dover Avenue, from Rumrill Blvd to 17th Street
• Rheem Avenue, from San Pablo Ave to 36th Street/City Limit
• Tyler Street, from Dover Avenue to Davis Park
• Bush Street, from Rumrill Boulevard to 17th Street
• San Pablo Dam Road, an eastbound segment near 3320 San Pablo Dam Road
The construction work was substantially completed in accordance with the Plans and Specifications by late December 2020.
The final construction contract has been determined to be $1,132,576. Ghilotti Brothers, Inc. concurred to this amount on March 4, 2021. Notable change orders occurred includinges pavement repair of the additional segment of Dover Avenue from Rumrill Boulevard to 17th Street and a segment on San Pablo Dam Road, and additional trucking and dumping cost associated with unrecyclable fabric material in the existing pavement that was unknown prior to construction. Paving of Dover Avenue from Rumrill Boulevard to 17th Street was done in conjunction with East Bay Municipal Utilities District (EBMUD), who performed a water main line relocation project within this same segment.
EBMUD reimbursed the City for the aforementioned restoration work and adjusteding water valve covers to finished grade. West County Waste Water District (WCWD) also reimbursed the City for adjusting the sanitary sewer manholes to finished grade.
By adopting the attached resolution, the Council will accept the work as complete and authorize the City Engineer to issue a Notice of Completion. This action will allow the title of the work to transfer from Contractor to City and will enable processing of the final payment.
The City is holding a 5% retention on this project. After the prescribed period of recordation of the Notice of Completion, the City will release the final retention.
FISCAL IMPACT
As stated above, the total contract cost amount is $1,132,576, including retention. The following tables detail the project’s budget funding sources and expense totals.
|
Project Budget |
|
Fund Source |
Amount |
|
SB1 RMRA Funds (Original Estimate) |
$ 529,938 |
|
SB1 RMRA Funds Extra Received |
$ 25,738 |
|
Measure J - LSM Funds |
$ 211,191 |
|
General Fund (GF) |
$ 500,000 |
|
Revenue from utility companies |
$ 146,855 |
|
Total: |
$1,413,722 |
Resolution 2019-044 approved $529,938 as the amount from the SB 1 RMRA fund for FY 19/20. This was an estimate provided by the State Controller’s Office. The City later actually received a total of $555,676 in SB 1 RMRA funds that were solely designated for this project. The extra $25,738 revenue is recognized in the table above.
Additionally, the City entered into agreements with EBMUD and WCWD to reimburse the City for agreed work performed by City’s contractor on their behalf. The total amount of the revenue from these utility companies is $146,855. Therefore, the total amount available for the project, including all approved funding sources, was $1,413,722.
|
Project Expenditures |
|
Description |
Amount |
|
Construction Contract |
$1,132,576 |
|
Material Testing |
$ 4,162 |
|
On-call inspection service |
$ 6,067 |
|
Miscellaneous |
$ 324 |
|
Total: |
$1,143,129 |
The project will be closed leaving a balance of $270,593. City staff is requesting that the remaining aforementioned and approved funds be transferred back to CIP Fund Balance.
|
Action |
FROM Fund / Account Code |
Amount |
TO Fund / Account Code |
Amount |
|
Recognize & Appropriate Revenue |
SB1 (FY19-20) RMRA Program Funds |
$ 25,738 |
320-0600-43604 |
$ 25,738 |
|
Recognize & Appropriate Revenue |
From Other Agenciesy 320-0600-39906 |
$146,855 |
320-0600-43604 |
$146,855 |
|
Transfer |
Pavement Project General Fund 320-0600-43606-GEN-420 |
$270,593 |
CIP General Fund 320-0000-00000-GEN-420 |
$270,593 |
|
TOTAL TRANSFERS |
$270,593 |