PREPARED BY: BERTHA ROMO DATE OF MEETING: 07/06/20
SUBJECT:
TITLE
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN PABLO AUTHORIZING THE CITY MANAGER TO APPROVE AND RELEASE THE TEAM FOR YOUTH GRANT PROGRAM REQUEST FOR PROPOSAL 2020/21 TO IDENTIFY LEAD AGENCIES FOR BAYVIEW AND LAKE ELEMENTARY SCHOOLS FOR A TOTAL AMOUNT NOT TO EXCEED $225,000 IN FY 2020/21.
Label
CITY MANAGER RECOMMENDATION
Recommendation
Adopt Resolution
Body
Compliance statements
The San Pablo Beacon Community Schools Initiative is an adopted policy item under the Major Policy Goal of Build a Healthy Community in the FY 2019-21 Council Priority Workplan, as amended May 18, 2020..
CEQA Compliance Statement
This is not a project as defined by CEQA.
BACKGROUND
In 2011, San Pablo Team for Youth (SPTFY) was created as the funding arm of the Youth Futures Task Force to provide funds to public and non-profit agencies wanting to expand and/or enhance prevention and intervention programs/services to youth exhibiting high-risk behaviors, including those that are gang-related.
On February 17, 2015, City Council approved redirecting Team For Youth as the funding arm of the San Pablo Community Schools Initiative (Resolution 2015-039) and subsequently released the 2015 Team for Youth RFQ Application with the goals of supporting and enhancing school-based programs and services in the identified priority areas:
(1) Coordination of Community Schools (also known as Full Service Community Schools)
(2) Out of School Time
(3) Violence Prevention and Intervention
(4) Youth Leadership and Development
On January 10, 2017, the Community Services Standing Committee approved the adoption of a Lead Agency model as the new structure of the Team For Youth Grant program and accepted the acceleration of the Community Schools Roll-out Plan. A Request for Proposals (RFP) packet was developed to reflect the new structure and attract applicants with the experience, infrastructure, capacity, and desire to function as Community School Lead Agencies.
On April 17, 2017, the City Council passed Resolution 2017-070 approving the accelerated roll-out plan, name change, and funding allocation for the San Pablo Community Schools Initiative and also approved the release of the Team For Youth (TFY) Grant Program to help fund the work in our San Pablo Beacon Community Schools.
The City Council, as an active partner in setting the overall mission, principles, values, and strategic direction of the San Pablo Community Schools Initiative, passed Resolution 2017-134 on July 3, 2017 approving matching funds of $80,000 from the City and $75,000 from the West Contra Costa Unified School District (WCCUSD) towards the hiring of Community Schools Directors at Helms Middle School and Dover Elementary.
On April 3, 2019, Community Services Standing Committee (Xavier/Cruz) unanimously supported the recommendation to City Council to approve the 2019-21 Team For Youth grant agreements and funding recommendation.
On July 1, 2019, City Council approved the funding allocation plan for fiscal years 2019/20 and 2020/21, authorized the City Manager to execute agreements, and accepted an increased match contribution from WCCUSD in the amount of $90,000 for 2019/20 and 2020/21 in support of all six San Pablo schools (Resolution 2019-111).
Grantees were awarded two-year grants and required to contribute a minimum of 25 percent for in-kind services or a monetary match each fiscal year.
At the time of adoption in July of 2019, the funding allocation plan for FY 2019/20 and FY 2020/21 Team For Youth grant program consists of the following:
• Bay Area Community Resources (Coordination of Community Schools $484,500)
• YMCA of the East Bay (Coordination of Community Schools $222,500)
• Catholic Charities (Violence Prevention and Intervention for $35,000)
• Familias Unidas (Proyecto Bienestar [well-being project] for $15,000).
The COVID-19 public health crisis led to modifications to the FY 2020/21 budget, and the Team For Youth Grant program budget was amended for the following agency contracts:
• Bay Area Community Resources (Coordination of Community Schools $439,500)
• YMCA of the East Bay (Coordination of Community Schools $225,000)
On June 23, 2020, staff was notified by YMCA of the East Bay of their decision to withdraw as the Lead Agency for Bayview and Lake Elementary Schools for FY 2020/21.
Staff recommends releasing a new Request for Proposals (RFP) to identify Lead Agencies for Bayview and Lake Elementary Schools for FY 2020/21. The tentative release date for the RFP is Tuesday, July 7, 2020 and proposals must be submitted by 5:00 p.m. on August 5, 2020. Details of the RFP are found in attachment A.
Interested agencies can apply for a minimum of one and maximum of two schools, with the following requisites for selection:
(1) The strategy of strengthening and expanding partnerships and service collaborations in providing services to youth and families at the designated school.
(2) Agency past and current experience, expertise, and capacity in coordinating high quality, cost effective programs for a diverse population of youth.
(3) Leveraging the service delivery dollars.
(4) Assessment and evaluation experience.
(5) Agency understanding and articulation of the Community Schools strategy.
The funding allocation plan prioritizes investment in the Coordination of Community Schools to hire Beacon Directors while also funding programming in Literacy, Out of School Time, Violence Prevention and Intervention, and Youth Leadership and Development. Grantees will be awarded a one-year grant with potential renewal, and will be required to contribute a minimum 25% of in-kind services or a monetary match.
The Beacon Directors and Lead Agencies will participate in regularly scheduled partnership meetings focused on collaboration, best practice sharing, quality improvement, and strategy and initiative alignment. Lead Agencies will participate in the Team For Youth grant program evaluation system, through data collection activities, monitoring, and reporting.
Once a qualified grantee has been selected, staff will return to City Council at a later date for review and adoption of their scope of work for FY 2020/21.
FISCAL IMPACT
Measure Q and General Fund funding for San Pablo Team for Youth for FY 2020/21 was adopted by City Council per table below.
BUDGETARY SOURCES
|
Fund Name |
Account |
TFY Amount FY 20/21 |
Bayview & Lake FY 20/21 |
|
General Fund |
100-5110-44050 |
$471,500 |
$150,000 |
|
Measure Q |
100-5110-44050-MEA-Q13 |
$150,000 |
$45,000 |
|
*WCCUSD Match |
100-5110-44050-WCC-USD |
$90,000 |
$30,000 |
|
General Fund |
100-5110-43600 |
$6,000 |
$0 |
|
|
Total SPTFY Budget |
$717,500 |
$225,000 |
*Pending WCCUSD commitment to funding FY 2020/21
ATTACHMENTS
Attachment A: Request For Proposals FY 2020/21 Beacon Community Schools at Bayview and Lake Elementary