PREPARED BY: ALLAN A. PANGANIBAN DATE OF MEETING: 01/21/20
SUBJECT:
TITLE
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN PABLO ACCEPTING WORK PERFORMED BY BAY CITIES GRADING & PAVING, INC. FOR THE FY 2018/19 PAVEMENT REHABILITATION PROJECT (MAR-600) AS COMPLETE AND DIRECTING THAT A NOTICE OF COMPLETION BE PREPARED AND FILED WITH THE COUNTY RECORDER
Label
CITY MANAGER RECOMMENDATION
Recommendation
Adopt Resolution
Body
Compliance statements
Build a Healthy Community: Priority 100.11 - Develop Public Facilities for Active Living is an adopted policy item under the FY 2019-21 City Council Priority Workplan, adopted on March 1, 2019 through Resolution 2019-029.
CEQA Compliance Statement
The project is exempt from the California Environmental Quality Act (“CEQA”) pursuant to Public Resources Code sections 21083 and 21084 and 14 C.C.R. Sec. 15301 because it consists of the rehabilitation of existing street pavement within the City. There will be no increase in the number of lanes and no scenic resource will be altered or removed. A CEQA Notice of Exemption was filed with the Contra Costa County Clerk on April 25, 2019.
BACKGROUND
The FY 2018/19 Pavement Repair Project is part of the City’s ongoing effort to maintain its streets. The construction project involved removing and replacing concrete sidewalks, valley gutters, and dilapidated curb and gutters. Non-standard curb ramps were reconstructed to current ADA standards. The existing roadway area was grinded and repaved with new asphalt pavement. New striping and pavement markings were also applied. The existing parking lot at Parcel A, located adjacent to the new City Hall, was also grinded. The remaining materials were stockpiled and will be reused in the Wildcat Creek Trail Project, an example of cost-effective re-utilization of the City’s resources.
The project included the following street segments:
• Market Street between 23rd Street and Church Lane
• Mission Bell Drive between El Portal and College Avenue
• Road 20 between El Portal and Abella Circle
The construction work was substantially completed in accordance with the Plans and Specifications by late July 2019.
The final construction contract has been determined to be $1,151,624. The contractor concurred to this amount through an email dated January 14, 2020. Notable change orders occurred with the addition of bike lane striping along Market Street, striping and sign revisions at Road 20, and installation of loop detectors at El Portal and Road 20. Additional work also involved tree root removal at the back of sidewalk and rewiring of street lights at Mission Bell Drive.
By adopting the attached resolution, the Council will accept the work as complete and authorize the City Engineer to issue a Notice of Completion. This action will allow the title of the work to transfer from Contractor to City and will enable processing of final payment.
The City is holding 5% retention on this project. After the prescribed period of recordation of the Notice of Completion, the City will release the final retention.
FISCAL IMPACT
As stated above, the total contract cost amount is $1,151,624, including retention. The following tables detail the project’s budget funding sources and expense totals.
|
Project Budget |
|
Fund Source |
Amount |
|
SB1 RMRA Funds |
$579,359 * |
|
Measure J- LSM Funds |
$229,177 |
|
General Fund Designated Reserves (GFDR) |
$100,000 |
|
General Fund (GF) |
$581,000 |
|
Total: |
$1,489,536 |
*Resolution 2019-056 approved $500,971 as the amount from the SB 1 RMRA fund. This was an estimate provided by the State Controller’s Office. The City received a total of $579,359 in SB 1 RMRA funds for FY 2018/19, which were solely designated to this project. Therefore, the total amount available for the project, including all other approved funding sources, was $1,489,536.
|
Project Expenditures |
|
Description |
Amount |
|
Construction Contract |
$1,151,624 |
|
Material Testing |
$ 12,910 |
|
Miscellaneous |
$ 21,381 |
|
Total: |
$1,185,915 |
The project will be closed leaving a balance of $303,620 which will be returned to source (the General Fund) per best management practices. At a future date, City staff will return to City Council to request reappropriation of that balance to the El Portal Drive Urban Greening Project.