PREPARED BY: Greg Dwyer DATE OF MEETING: 07/01/19
SUBJECT:
TITLE
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN PABLO: (1) APPROVING THE SAN PABLO TEAM FOR YOUTH PROGRAM FUNDING ALLOCATION PLAN FOR FISCAL YEARS 2019/20 AND 2020/21; (2) AUTHORIZING THE CITY MANAGER TO EXECUTE GRANT AGREEMENTS WITH ELIGIBLE TEAM FOR YOUTH SERVICE PROVIDERS FOR A TOTAL AMOUNT NOT TO EXCEED $667,000 FOR EACH FISCAL YEAR FOR A TOTAL AMOUNT NOT TO EXCEED $1,334,000; AND (3) ACCEPTING AND APPROPRIATING MATCH FUNDING IN THE AMOUNT OF $90,000 FROM WCCUSD IN EACH FISCAL YEAR OF FUNDING COMMITMENT
Label
CITY MANAGER RECOMMENDATION
Recommendation
Adopt Resolution
Body
Compliance statements
Council Priority Workplan
The San Pablo Beacon Community Schools Initiative is an adopted policy item under the Major Policy Goal of Build a Healthy Community FY 2019-21 Council Priority Workplan, effective March 1, 2019.
CEQA Compliance Statement
This is not a project as defined by CEQA pursuant to California Public Resources Code section 21080 and 14 California Code of Regulations section 15378(b).
BACKGROUND
In 2011 the San Pablo Team For Youth (SPTFY) was created as the funding arm of the Youth Futures Task Force to provide funds to public and non-profit agencies wanting to expand and/or enhance prevention and intervention programs/services to youth exhibiting high-risk behaviors, including those that are gang-related.
On February 17, 2015, City Council approved redirecting Team For Youth as the funding arm of the San Pablo Community Schools Initiative (Resolution 2015-039) and subsequently released the 2015 Team For Youth Request For Qualifications (RFQ) Application with the goals of supporting and enhancing school-based programs and services in the identified priority areas: (1) Coordination of Community Schools, (2) Out of School Time, (3) Violence Prevention and Intervention, and (4) Youth Leadership and Development.
On January 10, 2017, the Community Services Standing Committee approved the adoption of a Lead Agency model as the new structure of the Team For Youth Grant program and accepted the acceleration of the Community Schools Roll-out Plan. A Request for Proposals (RFP) was developed to reflect the new structure and attract applicants with the experience, infrastructure, capacity, and desire to function as Community School Lead Agencies.
On April 17, 2017, the City Council passed Resolution 2017-070 approving the accelerated roll-out plan, name change, and funding allocation for the San Pablo Community Schools Initiative and also approving the release of the Team For Youth (TFY) Grant Program to help fund the work in the San Pablo Beacon Community Schools.
On June 26, 2017, this item was taken before the Community Services Standing Committee for their review where they unanimously supported the recommendation to City Council to approve the Team For Youth Lead Agency Model with the detailed funding recommendations.
As an active partner in setting the overall mission, principles, values, and strategic direction of the San Pablo Community Schools Initiative, the City Council passed Resolution 2017-134 on July 3, 2017 approving matching funds of $80,000 from the City and $75,000 from the West Contra Costa Unified School District (WCCUSD) towards the hiring of Community Schools Directors at Helms Middle School and Dover Elementary. WCCUSD also approved a second Fiscal Year of funding (FY 2018/19).
Community Services Standing Committee
On April 3, 2019, this item was taken before the Community Services Standing Committee (Xavier/Cruz) where they received a presentation, approved the new funding allocation for 2019-21 and unanimously supported the recommendation to City Council to approve the Team For Youth Lead Agency Model with the agreements and detailed funding recommendations listed below.
San Pablo Team for Youth Program Funding Allocation Plan for FY 2019-2021
Grantees will be awarded two-year grants and will be required to contribute a minimum 25 percent in-kind or monetary match. The Beacon Directors and Lead Agencies will participate in regularly scheduled partnership meetings focused on collaboration, best practice sharing, quality improvement, and strategy and initiative alignment. Lead Agencies will participate in the Team For Youth grant program evaluation system, through data collection activities, monitoring, and reporting.
The funding allocation plan prioritizes investment in the Coordination of San Pablo Beacon Community Schools to hire Beacon Directors while also funding programming in Out of School Time, Violence Prevention and Intervention, and Youth Leadership and Development. The total investment per program/lead agency is proposed as follows:
San Pablo Team for Youth Program Funding Allocation Plan for FY 2019-21
|
Agency/Lead Agency in Bold |
Recommended FY 2019/20 |
Recommended FY 20/21 |
|
* Bay Area Community Resources (Coordination of Community Schools) |
$484,500 |
$484,500 |
|
*YMCA of the East Bay (Y Team) (Coordination of Community Schools) |
$222,500 |
$222,500 |
|
Catholic Charities (Violence Prevention & Intervention) |
$35,000 |
$35,000 |
|
Familias Unidas (Proyecto Bienestar) (Violence Prevention & Intervention) |
$15,000 |
$15,000 |
|
*Grand Total |
$757,000 |
$757,000 |
|
WCCUSD Matching Funds |
($90,000) |
($90,000) |
|
Total SPTFY Budget |
$667,000 |
$667,000 |
*Matching dollars from WCCUSD totaling $90,000 are equally distributed to the six Beacon Community Schools
Staff has attached the latest version of the grantee agreements and seeks authority for the City Manager to make such changes or additions with the concurrence of the City Attorney as are necessary or appropriate and which do not substantially alter the rights and obligations of the City, and to enter into related agreements with WCCUSD to effectuate the Team for Youth Funding Allocation set forth above.
FISCAL IMPACT
The estimated Measure Q and General Fund funding portions of the $667,000 cost for San Pablo Team for Youth for FY 2019/20 and FY 2020/21 are included in the Quadrennial Budget under Youth Services Account 100-5110-44050 in the amount of $664,021 in FY’s 2019/20 and FY 2020/21, leaving a funding shortfall of $2,979 in each fiscal year. The $2,979 shortfall will be absorbed within the existing professional services budget (100-5110-43600) for Community Services for each fiscal year. In both FY 2019/20 and FY 2020/21, the $90,000 commitment from WCCUSD will be accepted as revenue into the General Fund (100-5110-33403-WCC-USD) and then appropriated to Community Services to support the program (100-5110-44050-WCC-USD). If WCCUSD does not fund at this level for FY 2020/21, then the funding allocation plan reduces by $90,000, and there would be no need for accepting any revenue nor appropriating additional funding.
BUDGETARY SOURCES
|
Fund Name |
Account |
Amount FY 19/20 |
|
General Fund |
100-5110-44050 |
$514,021 |
|
Measure Q |
100-5110-44050-MEA-Q13 |
$150,000 |
|
General Fund |
100-5110-43600 |
$2,979 |
|
WCCUSD Match |
100-5110-44050-WCC-USD |
$90,000 |
|
|
Total SPTFY Budget |
$757,000 |
|
Fund NameAccountAmount FY 20/21 |
|
|
|
General Fund |
100-5110-44050 |
$514,021 |
|
Measure Q |
100-5110-44050-MEA-Q13 |
$150,000 |
|
General Fund |
100-5110-43600 |
$2,979 |
|
*WCCUSD Match |
100-5110-44050-WCC-USD |
$90,000 |
|
|
Total SPTFY Budget |
$757,000 |
*Pending WCCUSD commitment to funding FY 2020/21
ATTACHMENTS
A: 2019-20 BACR- Coordination of Community Schools
B: 2019-20 YMCA of the East Bay (Y Team)
C: 2019-20 Catholic Charities
D: 2019-20 Familias Unidas- (Proyecto Bienestar)