PREPARED BY: ALLAN PANGANIBAN DATE OF MEETING: 04/15/19
SUBJECT:
TITLE
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN PABLO (1) IDENTIFYING FY 2018/19 PAVEMENT REPAIR PROJECT AS SENATE BILL 1 (SB1) ROAD REPAIR AND ACCOUNTABILITY ACT MAINTENANCE-OF-EFFORT PROJECT IN AN AMOUNT EQUAL TO OR GREATER THAN $464,941; (2) APPROVING AND ADOPTING THE PLANS AND SPECIFICATIONS FOR THE FY 2018/19 PAVEMENT REPAIR PROJECT; (3) AWARDING A CONTRACT FOR THE FY 2018/19 PAVEMENT REPAIR PROJECT AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH BAY CITIES PAVING & GRADING, INC. IN THE AMOUNT OF $1,206,109 WITH A 15% CONTINGENCY FOR A TOTAL CONTRACT AUTHORIZATION OF $1,387,025; AND (4) APPROPRIATING $830,138 FROM THREE SOURCES TO THE ANNUAL PAVEMENT REHABILITATION PROGRAM
Label
CITY MANAGER RECOMMENDATION
Recommendation
Adopt Resolution
Body
Compliance statements
Build a Healthy Community: Priority 100.11 - Develop Public Facilities for Active Living is an adopted policy item under the FY 2019-21 City Council Priority Workplan, adopted on March 1, 2019 through Resolution 2019-029.
CEQA Compliance Statement
The project is exempt from the California Environmental Quality Act (“CEQA”) pursuant to Public Resources Code sections 21083 and 21084 and 14 C.C.R. Sec. 15301 because it consists of the rehabilitation of existing street pavement within the City. There will be no increase in the number of lanes and no scenic resource will be altered or removed. A CEQA Notice of Exemption is in process of being filed with the Contra Costa County Clerk.
BACKGROUND
The FY 2018/19 Pavement Repair Project is part of the City’s ongoing effort to maintain its streets. Upon the completion of the project, the various streets’ Pavement Condition Index (PCI) will be raised. Pedestrian access will also be improved with better sidewalks and ADA compliant curb ramps.
On April 28, 2017, then Governor Brown signed Senate Bill 1 (SB1) (Chapter 5, Statutes of 2017), known as the Road Repair and Accountability Act of 2017. SB1 was enacted to address basic road maintenance, rehabilitation, and critical safety needs on both the state highway and local streets and road system. Beginning November 1, 2017, SB1 taxes and fees will be deposited into the newly created Road Maintenance and Rehabilitation Account (RMRA).
To receive the RMRA apportionments, cities and counties have a maintenance-of-effort (MOE) requirement established in Streets and Highway section 2016, which specifies that cities and counties must annually expend from their discretionary expenditures for streets and transportation purposes an amount not less than the annual average of their discretionary expenditures during Fiscal Years 2009/10 through 2011/12, as reported to the State Controller’s Office pursuant to State and Highway Code section 2151. The MOE requirement to receive a FY 2017/18 apportionment is $464,941.
On April 16, 2018, City Council adopted Resolution No. 2018-052 which approved Senate Bill 1 (SB1) Road Maintenance and Rehabilitation Account funding. It also approved the project list to include projects on several city streets.
The project roadway locations are as follows:
1. Market Street between 23rd Street and Church Lane
2. Mission Bell Drive between El Portal and College Lane
3. Road 20 between El Portal and Abella Circle
Market Street and Road 20 were identified to be on the SB1 Project List.
The construction project involves removing and replacing concrete sidewalks, dilapidated curb & gutter, and valley gutters. Non-standard curb ramps will also be reconstructed to current ADA standards. The existing roadway area will also be grinded and repaved with new asphalt pavement. New striping and pavement markings will also be applied. The existing parking lot at Parcel A, located adjacent to the new City Hall will be also grinded. The remaining materials will be stockpiled and will be reused in the Wildcat Creek Trail Project, an example of re-utilization of the City’s infrastructure.
The Plans and Specifications were prepared and completed by City staff under the direction of the City Engineer. The project was duly advertised on February 19, 2019. Over a three-week advertising period was fulfilled for this project.
On March 14, 2019, sealed bids were opened and publicly read by the City Clerk. The results of the bids for the subject project are as follows:
Bidder City Amount
1. Bay Cities Paving & Grading, Inc. Concord, CA $1,206,109
2. Maggiora & Ghilotti, Inc. San Rafael, CA $1,217,217
3. Ghilotti Brothers, Inc. San Rafael, CA $1,238,023
4. McGuire & Hester Alameda, CA $1,312,000
The apparent lowest responsive and responsible bidder is Bay Cities Paving & Grading, Inc., Concord, CA, in the amount of $1,206,109. Staff has completed a bid analysis and is recommending award of a construction contract to Bay Cities Paving & Grading, Inc.
Construction is anticipated to begin in mid-May 2019 with the construction of concrete sidewalks, curbs & gutters, valley gutters and curb ramps. Grinding and paving operations are anticipated to begin in late June 2019 and be completed before school starts. The project has a 60-calendar day contract. There will be some inconveniences to the public, as with any other construction project. Some curb ramps will be unusable during construction, but pedestrian traffic will be directed to adjacent ramps. During grinding and paving operations, one lane of traffic will be available at all times. In order to minimize these inconveniences, items such as localized traffic control and detours will be implemented during the contract.
An added cost to the construction project will be the services of a materials testing consultant who will assist in the construction inspection effort. Staff also recommends that this cost be incorporated into the project budget. The budget and anticipated project expenditures are also shown below.
FISCAL IMPACT
Total project budget is $1,411,148 with funding sources as follows:
|
Project Budget |
|
Fund Source |
Amount |
|
SB1 RMRA Program |
$ 500,971 |
|
Measure J- LSM Program |
$ 229,177 |
|
General Fund Designated Reserves (GFDR) |
$ 100,000 |
|
General Fund (GF) |
$ 581,000 |
|
Total Sources: |
$1,411,148 |
This resolution authorizes project spending at $1,411,148, including construction costs of $1,387,025. Materials testing is estimated at $24,123; a contract for this service will be executed at a later date.
|
Project Expenditures |
|
Description |
Amount |
|
Construction Contract |
$1,206,109 |
|
Construction Contingency (15%) |
$ 180,916 |
|
Material Testing (estimate) |
$ 24,123 |
|
Total Project: |
$1,411,148 |
Appropriations totaling $830,148 will be made to execute project funding. $500,971 in SB1 funding will be moved from Gas Tax (Fund 200) and appropriated to CIP. $229,177 in Measure J funding will be moved from Fund 230 and appropriated to CIP. $100,000 in General Fund Designated Reserve for ADA Compliance & Improvement will be appropriated to CIP. $500,000 of the $1,000,000 General Fund Contribution to CIP in the Adopted FY 2018/19 Budget will be utilized for this project, as well as $81,000 in project funding that is already in place under the old project task code (MAR-STR); therefore, these amounts, totaling $581,000, are already in the existing budget and do not need to be appropriated, just allocated to the project (MAR-600).
|
ACTION |
FROM: Fund / Account Code |
AMOUNT |
TO: Fund / Account Code |
AMOUNT |
|
Appropriate |
SB1 RMRA Program Funds, Gas Tax (200-0000-49999) |
$500,971 |
320-3200-43600-MAR-600 |
$500,971 |
|
Appropriate |
Measure J (230-0000-49999) |
$229,177 |
320-3200-43600-MAR-600 |
$229,177 |
|
Appropriate |
FY18/19 GFDR (100-0000-49999) |
$100,000 |
320-3200-43600-MAR-600 |
$100,000 |
|
|
Total Appropriations |
$830,148 |
|
|
|
Allocate |
CIP Budget (320-3200-43600) |
$500,000 |
320-3200-43600-MAR-600 |
$500,000 |
|
Allocate |
320-3200-43600-MAR-STR |
$81,000 |
320-3200-43600-MAR-600 |
$81,000 |