PREPARED BY: RONALYN NONATO DATE OF MEETING: 04/01/19
SUBJECT:
TITLE
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN PABLO AUTHORIZING THE CITY MANAGER TO AMEND AN EXISTING AGREEMENT WITH AMPCO NORTH, INC. FOR CONSTRUCTION AND DEMOLITION SERVICES FOR THE 2023 VALE ROAD BUILDING DEMOLITION PROJECT TO ADD $45,000 FOR SERVICES REQUIRED FOR THE ABATEMENT OF ADDITIONAL ASBESTOS CONTAINING MATERIALS (ACM) AND ASBESTOS CONTAINING CONSTRUCTION MATERIALS (ACCM) FOR A TOTAL PROJECT AUTHORIZATION OF $172,095 AND TO APPROPRIATE $25,936 FROM MEASURE WW URBAN CREEKS GRANT PROGRAM
Label
CITY MANAGER RECOMMENDATION
Recommendation
Adopt Resolution
Body
Compliance statements
Major Policy Goal: Build A Healthy Community - Develop Public Facilities for Active Living is an adopted policy item under the FY 2019-21 City Council Priority Workplan, effective March 1, 2019.
CEQA Compliance Statement
This demolition project is part of the future Wildcat Creek Restoration and Greenway Trail Project (WCC-TRL) project. The said project completed CEQA review in 2013 but was reevaluated and filed in May of 2018 due to some minor changes. The project was determined to be categorically exempt in accordance with Section 15333 Class 33, Small Habitat Restoration project of the CEQA Guidelines, on the basis that this project involves minor alterations to land and small habitat restoration.
BACKGROUND
The 2023 Vale Road Building Demolition Project is a portion of the Wildcat Creek Restoration and Urban Greenway Trail Project (WCC-TRL). The WCC-TRL project will restore 2,200 linear feet of Wildcat Creek and include a 2,100 linear foot greenway-trail with a Class I bike/pedestrian path, landscaping and pedestrian amenities. The 2023 Vale Road lot, which is City-owned, consists of two building facilities: a 1-story bungalow and a 2-story medical building. To properly grade or restore the creek and install the greenway-trail, this project phase will demolish and abate approximately 6,900 square feet of the 1-story bungalow building. Once demolished, the existing lot will make way for a new creek-side trail and a new parking lot, which will be constructed as part of the bigger Wildcat Creek Project.
During the abatement process for the 2023 Vale Road Building Demolition Project, additional asbestos containing materials (ACM) and asbestos containing construction materials (ACCM) were discovered.
As a result of the need for this additional abatement, staff is recommending authorization of an amendment to the existing contract with AMPCO North, Inc. to complete the project. Staff has obtained a change order request from AMPCO North, Inc. to perform the needed tasks (see Attachment A) for a lump sum negotiated cost of $40,000, which is over the 15% project contingency approved at award of $19,064. This additional work will modify AMPCO North’s contract with the City as follows:
|
AMPCO North, Inc. |
Amount |
With 15% Contingency |
Additional funds needed |
|
Original Contract |
$127,094.22 |
$19,064 |
|
|
Contract Amendment |
$40,000 |
|
$20,936 |
|
Total Contract Amount |
$167,094.22 |
|
$20,936 |
An additional $5,000 contingency is also being requested so as to not delay the contractor if other unforeseen materials or changes to the contract are necessary.
The total requested amount is $25,936.
FISCAL IMPACT
Funding for the amendment of this contract exists under the $800,000 in Measure WW Urban Creeks Grant Program awarded to the City for this project and accepted and appropriated by the City in November 2018 (Resolution 2018-146). Therefore, the fiscal impact of this item is to allocate an additional $25,936 of the original $800,000 award for a total of $172,095 to the 2023 Vale Road Bungalow Demolition Project (WCC-TRL) as shown in the table below.
|
ACTION |
FROM: Fund / Account Code |
AMOUNT |
TO: Fund / Account Code |
AMOUNT |
|
Appropriate |
Measure WW Urban Creeks Grant Program 320-3203-33403 |
$25,936 |
320-3203-43600-WCC-TRL |
$25,936 |