PREPARED BY: VICKY VOICEHOWSKY DATE OF MEETING: 03/04/19
SUBJECT:
TITLE
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN PABLO AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH HARRISON ENGINEERING, INC. FOR "ON-CALL" CIVIL ENGINEERING CONSULTING SERVICES IN THE AMOUNT OF $25,000 PER FISCAL YEAR WITH TWO ONE-YEAR RENEWAL OPTIONS AT THE CITY'S DISCRETION AND SUBJECT TO FUNDING AVAILABILITY AUTHORIZED BY THE COUNCIL FOR A TOTAL AUTHORIZATION OF $75,000
Label
CITY MANAGER RECOMMENDATION
Recommendation
Adopt Resolution
BODY
COMPLIANCE STATEMENTS
Capital Improvement Projects is an adopted policy item under the FY 2018-21 City Council Priority Workplan, effective November 1, 2017.
CEQA Compliance Statement
This item is not subject to CEQA. Individual projects handled under this agreement will comply with CEQA as required.
BACKGROUND
In 2016, the Public Works Engineering Division identified a need for "on-call" services and issued a Request for Proposals for the following categories: civil engineering, construction inspection services, electrical engineering, geotechnical services, materials testing, plan check services, potholing services and traffic engineering. After reviewing the RFPs submitted and evaluating the skill sets of each firm, staff recommended to bring on board several firms under each category of service. Each contract was awarded for $20,000 per fiscal year with an administrative understanding that there was a 15% contingency for a total of $23,000 with four one-year renewal options at the City's discretion and funding availability for a total of $118,030.
Harrison Engineering, Inc. (HEI) was one of the "on-call" consultants awarded the aforementioned contract for civil engineering consulting services pursuant to resolution 2016-283. During the first year of the contract (FY 2016/17), city staff utilized HEI for consulting services several times throughout the fiscal year mainly for urgent project-specific tasks. This requ...
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