PREPARED BY: J. KELLY SESSIONS DATE OF MEETING: 12/17/18
SUBJECT:
TITLE
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN PABLO AUTHORIZING THE CITY MANAGER TO (1) AMEND AN EXISTING FY 2017/18 PROFESSIONAL SERVICES AGREEMENT WITH CLIENTFIRST TO INCLUDE DESIGN AND PROCUREMENT SERVICES FOR A FIBER WIDE-AREA NETWORK IN AN AMOUNT NOT-TO-EXCEED $57,325 FOR A TOTAL CONTRACT AMOUNT OF $157,258; AND (2) WAIVE FORMAL BIDDING REQUIREMENTS
Label
CITY MANAGER RECOMMENDATION
Recommendation
Adopt Resolution
BODY
COMPLIANCE STATEMENTS
Upgrade City Computer Network Infrastructure (IT), Complete Transition to New Office Location (IT), Budget Spending Controls (All), and Increase Financial Transparency (Finance) are adopted policy items under the adopted FY 2018-21 City Council Priority Workplan, effective November 1, 2017.
CEQA Compliance Statement
This is not a project as defined by CEQA as a budget or financing mechanism pursuant to 14 Cal. Code of Regulations section 15378(b).
BACKGROUND
On November 16, 2017, the City issued a Request for Proposals (RFP) for consultant services to perform an information technology (IT) audit, assessment, recommendations, and strategic plan development. The City ultimately selected ClientFirst with a bid of $49,933 as providing the best value to the City, and the contract was executed under the City Manager's signature authority of $50,000. In the course of ClientFirst executing their contract, the City became aware of the need for more focused design and planning at new City Hall, as well as the need to mitigate immediate risk in the current City Hall network. Staff proposed an expanded contract, including IT and audio-visual design for the new City Hall, development of the City's storage area network (SAN), and implementation of a network log management system at an additional not-to-exceed cost of $50,000 (a total of $99,933), which City Council approved by Resolution 2018-069 on May 21, 2018.
During the scope of this secon...
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