City of San Pablo - File #: #18-346

• File #: #18-346
• Version: 1
• Type: RESOLUTIONS
• Status: Passed
• File created: 9/26/2018
• In control: City Council
• On agenda: 10/15/2018
• Final action: 10/16/2018
• Title: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN PABLO AUTHORIZING THE CITY MANAGER TO (1) PURCHASE ONE COMMERCIAL TRAFFIC ENFORCEMENT TRUCK WITH EXTENDED WARRANTY AND MAINTENANCE PLAN FOR $45,999 FROM MONARCH FORD USING THE STATE OF CALIFORNIA DEPARTMENT OF GENERAL SERVICES CONTRACT 1-18-23-20A; (2) EXECUTE A CONTRACT WITH PUBLIC SAFETY EQUIPMENT TO OUTFIT THE VEHICLE WITH EMERGENCY EQUIPMENT AND GRAPHICS FOR A TOTAL COST OF $18,884; AND (3) APPROPRIATE AN ADDITIONAL $4,871 FROM THE POLICE DEPARTMENT OPERATING BUDGET TO THE VEHICLE REPLACEMENT FUND, TO PROVIDE THE FULL FUNDING OF $68,127 FOR THIS PURCHASE, INCLUDING CONTINGENCY FUNDING OF APPROXIMATELY 5%

Date	Ver.	Action By	Action	Result
10/16/2018	1	City Council	Adopted	Pass

PREPARED BY: LT. M. GANCASZ DATE OF MEETING: 10/15/18
SUBJECT:
TITLE
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN PABLO AUTHORIZING THE CITY MANAGER TO (1) PURCHASE ONE COMMERCIAL TRAFFIC ENFORCEMENT TRUCK WITH EXTENDED WARRANTY AND MAINTENANCE PLAN FOR $45,999 FROM MONARCH FORD USING THE STATE OF CALIFORNIA DEPARTMENT OF GENERAL SERVICES CONTRACT 1-18-23-20A; (2) EXECUTE A CONTRACT WITH PUBLIC SAFETY EQUIPMENT TO OUTFIT THE VEHICLE WITH EMERGENCY EQUIPMENT AND GRAPHICS FOR A TOTAL COST OF $18,884; AND (3) APPROPRIATE AN ADDITIONAL $4,871 FROM THE POLICE DEPARTMENT OPERATING BUDGET TO THE VEHICLE REPLACEMENT FUND, TO PROVIDE THE FULL FUNDING OF $68,127 FOR THIS PURCHASE, INCLUDING CONTINGENCY FUNDING OF APPROXIMATELY 5%

Label
CITY MANAGER RECOMMENDATION
Recommendation
Adopt Resolution

BODY
COMPLIANCE STATEMENTS
Budget Spending Controls and Standardize Patrol Car Fleet with Preventive Maintenance Program are adopted policy items under the FY 2018-21 Council Priority Workplan, effective November 1, 2017.

CEQA Compliance Statement
This proposed action is not a project under CEQA pursuant to Guidelines section 15378(b)(2): Continuing administrative or maintenance activities, such as purchases of supplies that will not result in direct or indirect physical changes in the environment.

BACKGROUND
On June 4, 2018, the City Council authorized the City Manager to appropriate $272,730 from the General Fund Designated Reserves (PD Traffic Enforcement Program) to the Vehicle Replacement Fund (102-2110-46300) for the purchase of two motorcycles and two patrol command vehicles at a total cost of $139,615 (Resolution 2018-072). Staff further requested City Council to authorize the $133,115 balance to remain available in the Vehicle Replacement Fund for the purchase of a commercial traffic enforcement truck and prisoner transport van in FY 2018/19. Staff advised they would return to the City Council later to request authorization to make those purchases. At t...