PREPARED BY: RONALYN NONATO DATE OF MEETING: 08/06/18
SUBJECT:
TITLE
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN PABLO ACCEPTING WORK PERFORMED BY JOHN CLAY GENERAL ENGINEERING CONTRACTOR, INC. FOR THE SAN PABLO POLICE DEPARTMENT FOUNDATION REPAIR PROJECT (PDT-ELV) AS COMPLETE AND DIRECTING THAT A NOTICE OF COMPLETION BE PREPARED AND FILED WITH THE COUNTY RECORDER
Label
CITY MANAGER RECOMMENDATION
Recommendation
Adopt Resolution
Body
COMPLIANCE STATEMENTS
CIP 2015-2017
Building Maintenance is an adopted policy item under the Infrastructure policy area of the FY2018-21 City Council Priority Workplan, effective November 1, 2017.
CEQA Compliance Statement
The project is categorically exempt under the California Environmental Quality Act, Section 15302 of the CEQA Regulations, Replacement or Reconstruction. A Notice of Exemption was filed with the Contra Costa County Clerk on June 20, 2017.
BACKGROUND
The existing building that houses the Police Department at 13880 San Pablo Avenue was constructed in the late 1980’s. The elevator was added to the building a few years after the original construction. In 1996, the building was converted to its current use as a police station. After the 2014 Napa earthquake, settlement was observed in the vicinity of the elevator. In 2015, further evidence of settlement was observed.
On April 18, 2016, Council adopted Resolution 2016-0149 authorizing a geotechnical consultant agreement with Miller Pacific Engineering Group (Miller Pacific) to perform geotechnical evaluation associated with the Police Department Elevator Hall Foundation Repair Project. On-call consultant, Bellecci & Associates, with sub-consultant Miller Pacific, was hired to perform geotechnical engineering services for the project. Per the consultant’s findings, their design recommendation to address the settlement problem included localized underpinning of the elevator structure using helical anchors and removal and replacement of the existing slab-on-grade floor.
On September 1, 2017, the project was advertised for bid in conformance with Section 3.16.080 of the Municipal Code requirements but no bids were received.
On November 6, 2017, the project was re-advertised in conformance with Section 3.16.080 of the Municipal Code and the submittals were opened on December 4, 2017. Only one bid was received from Pleasanton Engineering Contractors of $98,100 and it significantly exceeded the engineer’s estimate of $47,925 and the budgeted funds. At the December 18, 2017 Council meeting, all bids received were rejected due to insufficient funds available.
On February 7, 2018, the project scope was modified and re-advertised as an informal bid in conformance with Section 3.16.080 of the Municipal Code and the submittals were opened on February 26, 2018. Only one bid was received from John Clay General Engineering Contractor, Inc., at $25,850.
Contracts under $50,000 can be authorized by the City Manager.
On April 23, 2018, a Notice to Proceed was sent to John Clay General Engineering Contractor, Inc. from Hayward, CA, to perform work outlined in the Plans and Specifications for the Project called the San Pablo Police Department Foundation Repair Project (PDT-ELV).
The construction work was substantially completed in accordance with the Plans and Specifications on June 14, 2018.
By adopting the attached resolution, the Council will accept the work as complete and authorize the City Engineer to issue a Notice of Completion. This action will allow the title of the work to transfer from Contractor to City and will enable processing of final payment claims.
FISCAL IMPACT
There is no impact to the General Fund associated with this resolution. Funds are available from the approved capital project budget under account no. 320-3200-43600-PDT-ELV.
The cost estimate authorized at time of contract award was $25,850. Final costs have been determined to be $25,850.