PREPARED BY: Andrea mendez DATE OF MEETING: 06/18/18
SUBJECT:
TITLE
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN PABLO AUTHORIZING THE CITY MANAGER TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH BAJAN SECURITY FOR THREE YEARS IN AN AMOUNT NOT-TO-EXCEED $80,000 ANNUALLY FOR SECURITY SERVICES AT RUMRILL SPORTS PARK FOR A TOTAL CONTRACT AMOUNT NOT TO EXCEED $240,000
Label
CITY MANAGER RECOMMENDATION
Recommendation
Adopt Resolution
Body
Compliance statements
Services for Families, Seniors & Youth, operating space for Non-Profit Organizations are adopted policy items under the adopted FY 2018-21 City Council Priority Workplan, effective November 1, 2017.
CEQA Compliance Statement
This is not a project as defined by CEQA.
BACKGROUND
In June of 2015, staff began to discuss the safety and security at Rumrill Sports Park and whether or not to provide additional security onsite. Staff unanimously agreed that while there are security cameras and an emergency call-box located on site, it was imperative to provide some additional level of security at Rumrill Sports Park.
The City of San Pablo Staff initially conducted an informal bid process per Municipal Code Section 3.16.090 to research and interview numerous security agencies, eventually choosing to enter into an agreement with Bajan Security. The scope of work was to provide nightly security at Rumrill for the safety of patrons, the security of the park and its amenities, as well as to provide an additional presence in the area.
Rumrill Sports Park has reservations Monday through Sunday with both youth and adult leagues that reserve the fields for soccer practices, games, and tournaments. In addition to providing late afternoon and nightly security on site at Rumrill, Bajan Security has also worked closely with the Police Department, which has increased patrols in the area as an additional safety measure. Bajan Security has provided monthly status reports on the activity at Rumrill Sports Park to assist in determining the need for private security at the Park. There have been some minor issues with enforcement of rules and regulations, as well as some occasions when the Bajan Security guard has had to intervene to de-escalate an argument among Park patrons.
Staff feels that the presence of security at the Rumrill Sports Park has provided the additional level of safety and security that was desired. They not only help to protect the amenities of the park but more importantly, have made our patrons feel safer in the park.
In May 2018 the City of San Pablo issued a Request for Proposals for Security Services for Rumrill Sport Park. Proposals were due by June 6, 2018 and by that date one proposal was received from Bajan Security.
Staff recommends accepting the proposal that was submitted by Bajan Security and entering into a professional services agreement.
In addition, to further the City’s interest in local workforce development, the agreement with Bajan Security includes the following requirement to contract the San Pablo EDC if the company has any vacancies:
The successful Contractor will be required to contact the San Pablo EDC (Economic Development Corporation) at 510-215-3200 or leslayc@sanpabloedc.org if it has employment vacancies for providing services under this Agreement. If the EDC has qualified and trained residents, they will be referred to the Contractor. The Contractor retains all authority to make its own hiring decisions. However, prior to any consideration for contract renewal, the Contractor will be required to demonstrate efforts to notify the EDC of vacancies.”
This item was presented to the City Council Community Services Standing Committee on Monday, June 11, 2018 for their review. The Community Services Standing Committee supported staff’s recommendation.
FISCAL IMPACT
Funding in the amount of $80,000 annually for three years for a total of $240,000 has been identified in the Community Services Department Recreation Division Professional Services Account (100-5210-43600) to fund the contract work, and no additional appropriations are needed at this time.
ATTACHMENTS
Attachment A: 2018 Rumrill Sports Park Security RFP
Attachment B: Bajan Proposal 2018-2021
Attachment C: DRAFT Professional Services Agreement