PREPARED BY: John Bothwell DATE OF MEETING: 06/04/18
TITLE
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN PABLO AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH CONSTRUCTION WEST SERVICES, INC. FOR THE CHURCH LANE SENIOR CENTER OPERABLE PARTITION PROJECT AT A COST OF $89,458 PLUS A 15% CONTINGENCY FOR A TOTAL AUTHORIZED COST OF $102,876 TO BE FUNDED BY BUDGET ADJUSTMENTS FROM BUILDING AND FLEET MAINTENANCE AND STREET LIGHTING AND LANDSCAPING TO THE CIP BUDGET
Label
RECOMMENDATION
Recommendation
Adopt Resolution
Body
COUNCIL PRIORITY WORKPLAN
The operable partition project for the Church Lane Senior Center is an adopted policy item under the Infrastructure policy area, Building Maintenance category of the FY 2018-21 City Council Priority Workplan, effective November 1, 2017.
CEQA Compliance Statement
Staff evaluation of the project with respect to the California Environmental Quality Act has recommended that it be found to be categorically exempt under Section 15301[h], “Existing Facilities“ of the CEQA guidelines, on the basis that the project involves the maintenance and minor alteration of existing public facilities with no expansion in use.
BACKGROUND
The Church Lane Senior Center has a need to install a movable/retractable partition that spans approximately 40 feet across the existing Multi-Purpose room.
In May 2018, staff solicited informal bids for the Church Lane Senior Center Operable Partition Project (CLS-COP). The bid and contract documents require contacting the San Pablo Economic Development Corporation (EDC) for local hire and local subcontracting opportunities. On May 15, 2018, the City received two sealed bids. The bid results are summarized below.
|
Firm |
Location |
Bid |
|
Construction West Services, Inc. |
Martinez, CA |
$89,458 |
|
Greentech Industry Inc. |
Concord, CA |
$149,950 |
The proposals were evaluated and Construction West Services, Inc. was the lowest responsive and responsible bidder.
FISCAL IMPACT
The contract amount is $89,458, with an available fifteen percent contingency amount of $13,418, for a total authorization amount of $102,876. Funding is available in the Fiscal Year 2017/ 18 City of San Pablo Operating Budget, Building and Fleet Maintenance (100-3410-43600) in the amount of $59,415; Street Lighting and Landscape (237-3610-46100) in the amount of $23,461; and Street Lighting and Landscape (237-3610-46300) in the amount of $20,000 which would result in total project funding of $102,876 in the CIP budget (320-3200-43600-CLS-COP).
|
Action |
From: Fund |
From: Account |
To: Account |
Amount |
|
Transfer |
Building and Fleet Maintenance |
100-3410-43600 |
320-3200-43600-CLS-COP |
$59,415 |
|
Transfer |
Street Lighting and Landscape |
237-3610-46100 |
320-3200-43600-CLS-COP |
$23,461 |
|
Transfer |
Street Lighting and Landscape |
237-3610-46300 |
320-3200-43600-CLS-COP |
$20,000 |
|
|
|
|
TOTAL |
$102,876 |
Attachment: Construction West Services, Inc. cost proposal dated May 15, 2018