PREPARED BY: J. KELLY SESSIONS DATE OF MEETING: 06/04/18
SUBJECT:
TITLE
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN PABLO AUTHORIZING THE CITY MANAGER TO (1) EXECUTE A FOUR-YEAR PROFESSIONAL SERVICES AGREEMENT WITH MAZE & ASSOCIATES FOR AUDIT SERVICES FROM FY 2018/19 THROUGH FY 2021/22 FOR A TOTAL COST OF $337,250; AND (2) WAIVE NORMAL BIDDING AND RFP (REQUEST FOR PROPOSAL) REQUIREMENTS
Label
CITY MANAGER RECOMMENDATION
Recommendation
Adopt Resolution
BODY
COMPLIANCE STATEMENTS
Budget Spending Controls (All), General Fund Reserves Protection / Fund Balance (City Council; City Manager) and Increase Financial Transparency (Finance) are adopted policy items under the FY 2018-21 Council Priority Workplan, effective November 1, 2017.
CEQA Compliance Statement
This is not a project as defined by CEQA as a budget or financing mechanism pursuant to 14 Cal. Code of Regulations section 15378(b).
BACKGROUND
The City contracts with Maze & Associates (Maze) to perform an independent audit of City finances, prepare the Comprehensive Annual Financial Report (CAFR), review internal controls, assist in the preparation of required State and federal financial reports, and conduct annual review of Measure Q and Measure K revenues and expenditures among other things. Maze & Associates has provided such services for a number of years and has performed very well in assisting the City to achieve the GFOA's highest award, The Certificate of Achievement for Excellence in Financial Reporting, for 21 consecutive years. This achievement, combined with effective and prudent financial management, have resulted in the City achieving very high bond ratings that are beyond the reach of most cities of similar size and circumstance.
Because of this success and the long-standing relationship with Maze & Associates, their understanding of the complexities of City and Local Successor Agency (LSA) operations, New Market Tax Credits, etc., staff requests approval of a four-year cont...
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