PREPARED BY: J. KELLY SESSIONS DATE OF MEETING: 05/21/18
SUBJECT:
TITLE
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN PABLO AUTHORIZING THE CITY MANAGER TO AMEND AN EXISTING FY 2017/18 PROFESSIONAL SERVICES AGREEMENT WITH CLIENTFIRST IN AN AMOUNT NOT-TO-EXCEED $50,000 CUMULATIVELY FOR A TOTAL CONTRACT AMOUNT OF $99,933 FOR IT PLANNING AND MANAGEMENT SERVICES
Label
CITY MANAGER RECOMMENDATION
Recommendation
Adopt Resolution
BODY
COMPLIANCE STATEMENTS
Upgrade City Computer Network Infrastructure (IT), Complete Transition to New Office Location (IT), Budget Spending Controls (All), and Increase Financial Transparency (Finance) are adopted policy items under the adopted FY 2018-21 City Council Priority Workplan, effective November 1, 2017.
CEQA Compliance Statement
This is not a project as defined by CEQA as a budget or financing mechanism pursuant to 14 Cal. Code of Regulations section 15378(b).
BACKGROUND
On November 16, 2017, the City issued a Request for Proposals (RFP) for consultant services to perform an information technology (IT) audit, assessment, recommendations, and strategic plan development. The City received 11 valid proposals by the RFP deadline, ranging in cost from $27,350 to $192,215. The City ultimately selected ClientFirst at $49,933 as providing the best value to the City, and the contract was executed under the City Manager's signature authority of $50,000.
In the course of ClientFirst executing their contract, the City became aware of the need for more focused design and planning around the IT network and audio-visual (A/V) needs and requirements at new City Hall, as well as the need to mitigate immediate risk in the current City Hall network. Thus far, ClientFirst has been onsite for approximately nine work days, has gained a clear and solid understanding of City IT operations generally and has provided outstanding value and insight to the City.
Staff proposes to utilize ClientFirst for two additional work projects: ...
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