PREPARED BY: CAROL HUANG DATE OF MEETING: 03/19/18
SUBJECT:
TITLE
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN PABLO AUTHORIZING THE CITY MANAGER TO (1) ACCEPT AND APPROPRIATE AN ADDITIONAL $165,907 OF ONE BAY AREA GRANT (OBAG) FUNDS; AND (2) AMEND AN EXISTING ENGINEERING DESIGN CONTRACT WITH BKF ENGINEERS FOR THE SAN PABLO AVENUE COMPLETE STREETS PROJECT (SPA-CST) TO ADD $91,572 FOR CONSTRUCTION SUPPORT FOR AN AMENDED TOTAL NOT TO EXCEED CONTRACT AUTHORIZATION OF $671,106
Label
CITY MANAGER RECOMMENDATION
Recommendation
Adopt Resolution
Body
Compliance statements
CIP 2015-2017
“Develop Public Facilities for Active Living (Parks, Open Space, Sidewalks, Trails, Bike Lanes, etc.)” is an adopted policy initiative under the Policy Area - Infrastructure section of the FY 2018-21 City Council Priority Workplan, effective November 1, 2017.
CEQA Compliance Statement
This project is categorically exempt under the California Environmental Quality Act, Section 15301(c) of the CEQA Regulations, on the basis that the project involves repair and minor alteration to the existing public streets, sidewalks, gutters and similar facilities. The Notice of Exemption was filed and recorded with the Contra Costa County Clerk on October 24, 2016.
BACKGROUND
On August 5, 2013, pursuant to Resolution No. 2013-112, the City Council approved staff’s request to submit a construction funding application to the Metropolitan Transportation Commission (MTC) through the Contra Costa Transportation Authority (CCTA) for federal funds available through the One Bay Area Grant (OBAG) program. At that time, Council also committed to provide any matching funds needed to complete the project.
The City of San Pablo was awarded up to $5.978 million dollars (depending on project cost) in OBAG funds from the regional bike and pedestrian program. Design and environmental review and construction management/inspection are jointly funded by the City of San Pablo and the City of Richmond with each contributing $615,000. The City of San Pablo is the lead agency for the San Pablo Avenue Complete Streets Project (“Project”).
On March 16, 2015, pursuant to Resolution 2015-058, the City Council approved grant matching funds in the amount of $1,230,000 for the project (320-3200-43600-SPA-CST). The grant matching funds were provided by the City of San Pablo ($615,000) and the City of Richmond ($615,000) for Design and Environmental Review and Construction Management/Inspection services.
On July 6, 2015, pursuant to Resolution 2015-105, the City Council approved the funding allocation of $579,534 with 15% contingency to BKF Engineers for Design and Environmental Review.
On August 7, 2017, pursuant to Resolution 2017-161, the City Council approved the funding allocation of $650,466 to Park Engineering, Inc. for Construction Management/Inspection Services.
On February 20, 2018, pursuant to Resolution 2018-073, the City Council awarded the construction contract to the lowest responsive bidder, Ghilotti Bros., Inc. for $5,283,721, with a 10% contingency amount of $528,372, for a total contract authorization of $5,812,093.
Project construction will commence at the end of March 2018. There is a need for the construction support services from the design team to perform as-needed construction support and some pre-construction services on the project. The anticipated scope will include, but not be limited to, preparation of written responses to requests for information (RFI’s), submittal review, preparation of substitution requests, site visits to provide clarification of design intent, attendance at pre-construction meetings, punch list walk preparation of list of items not found in conformance, preparation of record documents based on contractor markups and preparation of nesting bird survey.
Staff has obtained a cost proposal from BKF Engineers to perform the needed tasks (see Attachment B) and recommends approval of a contract amendment in an amount of $91,572, bringing the total contract authorization to $671,106.
FISCAL IMPACT
All work, including the requested contract amendments in this staff report, is being funded within the approved and appropriated project budget of $7,210,000. The project funding is coming from the following sources:
|
REVENUE |
|
City of San Pablo Grant Match Share |
$615,000 |
|
City of Richmond Grant Match Share |
$615,000 |
|
One Bay Area Grant for Agency Construction Engineering |
$165,907 |
|
One Bay Area Grant for Project Construction |
$5,812,093 |
|
|
|
|
Total Revenue |
$7,210,000 |
The appropriation to expend funds in the same amount will be made to the San Pablo Avenue Complete Streets Project (SPA-CST) as shown in below table.
|
Transaction |
Fund Name |
Account Code |
Task Code |
Amount |
|
Accept |
One Bay Area Grant |
320-3201-33403 |
SPA-CST |
$165,907 |
|
Total Revenues |
$165,907 |
|
|
|
Appropriate |
One Bay Area Grant |
320-3201-43600 |
SPA-CST |
$165,907 |
|
Total Appropriation |
$165,907 |
ATTACHMENTS
Resolution
Attachment A - Contract Amendment #2 (for this request) and Cost Proposal from BKF for Construction Support Services
Attachment B - Approved Contract Amendment #1