PREPARED BY: ANdrea Mendez DATE OF MEETING: 03/05/18
SUBJECT:
TITLE
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN PABLO AUTHORIZING AN MOU WITH THE SAN PABLO SENIOR ADVISORY BOARD FOR PROVISION OF ANNUAL INVOICE AND PAYMENT
Label
CITY MANAGER RECOMMENDATION
Recommendation
Adopt Resolution
Body
Compliance statements
FY 2018-21 Council Priority Work plan
Budget Spending Controls is an adopted policy item under the adopted FY 2018-21 Council Priority Workplan, effective November 1, 2017
CEQA Compliance Statement
This creation of a funding mechanism is not a project as defined by CEQA.
BACKGROUND
The San Pablo Senior Advisory Board was formed in 1979 and it operates in cooperation with the City of San Pablo and their designated representative. The mission of the San Pablo Senior Advisory Board (“SPSAB”) is to raise funds to provide social, recreational, civic and educational activities for the aging population in the City of San Pablo and surrounding areas through the San Pablo Senior Center. Most of the funds are raised through their Charitable Bingo Board. The SPSAB guides the implementation of various programs and operations of the San Pablo Senior Center in cooperation with the City of San Pablo.
In 1999, the City of San Pablo entered into the Municipal Services Agreement (MSA) with the Lytton Band of Pomo Indians (“Band”). As part of this Agreement (item 7.2 Charitable Bingo Games), the Band agreed to make payments to certain non-profit organizations, which operate charitable bingo games. Determined by a formula outlined in the Agreement, the City, as the fiscal agent for SPSAB, submits an invoice to the Band and has done so since 1999.
Community Services Standing Committee Review
On February 6, 2018, the Community Services Standing Committee (Calloway/Morris) were presented the current, ongoing and recommended procedures to formalize invoicing and accounts payable for charitable donations to the SPSAB from the aforementioned MSA. The Standing Committee recommended the procedures outlined under the proposed MOU be forwarded to the City Council for formal consideration.
FISCAL IMPACT
There is no change to current practice. This document is only to formalize the way in which invoices and payments are processed.
Exhibit A: Memorandum of Understanding for provision of annual invoice and payment between the City of San Pablo and the San Pablo Senior Advisory Board.