PREPARED BY: BARBARA HAWKINS DATE OF MEETING: 12/18/17
SUBJECT:
TITLE
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN PABLO AUTHORIZING THE CITY MANAGER TO AMEND A CONTRACT FOR AN ADDITIONAL AMOUNT OF $8,279.57 WITH PAVING CONSTRUCTION SERVICES INC. FOR A TOTAL CONTRACT AMOUNT OF $494,796.57 FOR THE ANNUAL PAVEMENT REPAIR PROJECT (320-3200-43600-PAV-018)
Label
CITY MANAGER RECOMMENDATION
Recommendation
Adopt Resolution.
BODY
COMPLIANCE STATEMENTS
Annual Pavement Rehabilitation/Pavement Management Project 2018 is an adopted policy item under the FY 2018-21 City Council Priority Workplan, effective November 1, 2017.
CEQA Compliance Statement
This project is categorically exempt under the California Environmental Quality Act. Section 15301 of the CEQA Regulations, Existing Facilities.
BACKGROUND
On October 2, 2017 Council approved a contract with Paving Construction Services Inc. in the amount for $389,214 with a 25% contingency for a total authorization of $486,517 to perform pavement related activities and meet the City's Maintenance of Effort requirement of $464,941.
Last winter's rains had significant impacts on the local street system. So available funds were used to stabilize the pavement in areas with the worst damage rather than reconstruct a smaller area. After the initial contract was awarded, more distressed pavement was identified on El Portal Drive as well as on San Pablo Dam Road, resulting in a change order of $65,151.10. Since that time, necessary pavement repair work on Manor Drive has been found. Also, sidewalks and a wheelchair ramp adjacent to the pavement work on El Portal and along 18th Street were uplifted by excessive tree root growth from last winter's rains, resulting in gaps in the sidewalk and a non-compliant ramp. The change order for this additional work is $46,887, which exceeds the contract's total authorized amount by $8,279.57.
FISCAL IMPACT
Both change orders would result in a total contract amount of $494,796...
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