PREPARED BY: BARBARA HAWKINS DATE OF MEETING: 10/02/17
SUBJECT:
TITLE
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN PABLO (1) AWARDING THE BID FOR THE 2017/18 PAVEMENT REPAIR PROJECT (PAV-018) TO PAVING CONSTRUCTION SERVICES, INC. AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT IN THE AMOUNT OF $389,214 WITH PAVING CONSTRUCTION SERVICES, INC. WITH A 25% CONTINGENCY FOR A TOTAL AUTHORIZATION OF $486,517; AND (2) IDENTIFYING PAV-018 AS SB1 ROAD REPAIR AND ACCOUNTABILITY ACT MAINTENANCE-OF-EFFORT PROJECT IN AN AMOUNT EQUAL TO OR GREATER THAN $464,941
Label
CITY MANAGER RECOMMENDATION
Recommendation
Adopt Resolution
Body
Compliance statements
CIP 2015-2017
Annual Pavement Rehabilitation/Pavement Management Project 2018 is an adopted policy item under the FY 2015-17 City Council Priority Workplan, effective October 1, 2016.
CEQA Compliance Statement
The project is categorically exempt under the California Environmental Quality Act. Section 15301 of the CEQA Regulations, Existing Facilities. A notice of Exemption was filed with the Contra Costa County Clerk on September 12, 2017.
BACKGROUND
The 2017-18 Pavement Rehabilitation Project is part of the City’s ongoing pavement maintenance program. The work will be on various City streets and includes, but is not limited to, base failure repairs of existing asphalt concrete, overlaying the existing asphalt concrete pavement with conventional asphalt concrete, constructing concrete curb ramps, and placement of striping.
The project included the following street segments:
1. Lake St., from San Pablo Ave. to 19th St.
2. 20th St., from Lake St. to Broadway Ave.
3. 14th St., from Rivers St. to Rheem Creek
4. Manor Dr., from Brookside Dr. to Marelia Ct.
5. Marelia Ct., from Manor Dr. to Rumrill Blvd.
The project was formally bid in conformance with Section 3.16.070.C of the Municipal Code. On August 11, 2017, three (3) bids were received as follows:
A summary of the costs is shown in the following table:
|
Company |
Bid Order |
Corporation Office |
Total Bid |
|
Paving Construction Services Inc. |
1 |
Alviso, CA |
$389,213.37 |
|
Ghilotti Bros., Inc. |
2 |
San Rafael, CA |
$404,220.00 |
|
Maggiora & Ghilotti |
3 |
San Rafael, CA |
$454,701.00 |
The lowest bid in the amount of $389,213 was received from Paving Construction Services Inc. of Alviso, CA. Staff has completed a bid analysis and is recommending award of a construction contract to Paving Construction Services Inc. in the amount of $389,214 with a 25% contingency of $97,303 for a total authorization of $486,517.
The City’s purchasing guidelines allow for change orders, which cumulatively do not exceed 15 percent of the original contract price without the need for re-approval by City Council. This report requests a 25% contingency as recommended to be compliant with the SB1 Road Repair and Accountability Act of 2017 requirements.
On April 28, 2017, the Governor signed Senate Bill (SB) 1 (Chapter 5, Statutes of 2017), known as the Road Repair and Accountability Act of 2017. SB 1 was enacted to address basic road maintenance, rehabilitation, and critical safety needs on both the state highway and local streets and roads system. Beginning November 1, 2017, SB 1 taxes and fees will be deposited into the newly created Road Maintenance and Rehabilitation Account (RMRA).
To receive the RMRA apportionments, cities and counties have a maintenance-of-effort (MOE) requirement established in Streets and Highways Code section 2036 which specifies that cities and counties must annually expend from their discretionary expenditures for streets and transportation purposes an amount not less than the annual average of their discretionary expenditures during fiscal year (FY) 2009/10, FY 2010/11, and FY 2011/12, as reported to the State Controller’s Office pursuant to Streets and Highways Code section 2151. The MOE requirement to receive FY 2017/18 apportionment is $464,941.
FISCAL IMPACT
Funding for the 2017/18 Pavement Repair Project (PAV-018) in the amount of $500,000 is available from the City of San Pablo FY 2018/21 Capital Improvement Program (320-3200-43600-PAV-018, approved by City Council on June 19, 2017 (Resolution 2017-123).
Attachments:
Bid Summary
Plans
Specifications
Contractors bid proposal and contract
MOE Requirements