PREPARED BY: CAROL HUANG DATE OF MEETING: 08/07/17
SUBJECT:
TITLE
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN PABLO AUTHORIZING THE CITY MANAGER TO ENTER INTO AN CONSTRUCTION MANAGEMENT/ INSPECTION SERVICES AGREEMENT WITH PARK ENGINEERING, INC. FOR THE SAN PABLO AVENUE COMPLETE STREETS PROJECT IN THE AMOUNT OF $610,696 WITH APPROXIMATELY 6.5% CONTINGENCY, FOR A TOTAL AUTHORIZATION OF $650,466
Label
CITY MANAGER RECOMMENDATION
Recommendation
Adopt Resolution
Body
Compliance statements
CIP 2015-2017
“San Pablo Avenue Complete Streets Project” is an adopted policy initiative under the Capital Improvement Projects, Policy Area - Infrastructure section of the FY2015-17 City Council Priority Workplan, effective October 1, 2016.
CEQA Compliance Statement
This project is categorically exempt under the California Environmental Quality Act, Section 15301(c) of the CEQA Regulations, on the basis that the project involves repair and minor alteration to the existing public streets, sidewalks, gutters and similar facilities. The Notice of Exemption was filed and recorded with the Contra Costa County Clerk on October 24, 2016.
BACKGROUND
On August 5, 2013, adopted Resolution No. 2013-112 approved staff’s request to submit a construction funding application to the Metropolitan Transportation Commission (MTC) through the Contra Costa Transportation Authority (CCTA) for federal funds available through the One Bay Area Grant (OBAG) program. At that time, Council also committed to fund any matching funds needed to complete the project.
The City of San Pablo was awarded $5.978 million in OBAG funds from the regional bike and pedestrian program. Design and environmental review and construction management/inspection are jointly funded by the City of San Pablo and the City of Richmond each contributing $615,000. The City of San Pablo is the lead agency for the Project.
The Project includes improving multimodal access, safety and connection along the San Pablo Avenue corridor by modifying the existing road section to add Class 2 bike lanes in both directions of travel. The Project will install sidewalk on the west side of San Pablo Avenue from Rivers Street to Hilltop Drive, and from Rivers Street to Lancaster Drive on the east side. The Project will also remove an existing slip lane into Robert H. Miller Drive and replace it with a right turn pocket. A new traffic signal will be constructed at La Puerta Drive and the existing traffic signals at Rivers Street, Robert H Miller Drive, and Hilltop Drive will be modified. Soil nail retaining walls will be constructed to allow the roadway to be widened sufficiently to accommodate the new facilities for non-motorized roadway use. The Project also includes pavement striping and signage improvements, concrete curb and gutter, storm drain improvements, street lighting and landscaping.
PROCUREMENT
On June 27, 2017, staff issued a Request for Proposal and Statement of Qualifications for construction management/inspection services for the San Pablo Avenue Complete Streets Project in accordance with Caltrans Local Assistance Procedures Manual, and Section 3.16.110 of the Municipal Code for Architecture and Engineering services. Notwithstanding any other provision of law, contracts for architectural, landscape architectural, engineering, environmental, land surveying, and construction project management/inspection services, and any other profession set forth in Government Code Section 4525, shall be on the basis of demonstrated competence, and on the professional qualifications necessary for the satisfactory performance of services required.
On July 19, 2017, staff received three proposals from the following firms, listed in order of ranking from highest to lowest: (1) Park Engineering, Inc., (2) TRC Engineers, Inc.; and (3) 4LEAF, Inc. Following a thorough review and evaluation of consultant qualifications, references, and subsequent interviews, Park Engineering, Inc. was selected to provide the requested services. At this time, staff is requesting City Council’s approval to authorize the City Manager to enter into an agreement with Park Engineering, Inc. in the amount of $610,696 with approximately 6.5% contingency, for a total authorization of $650,466 to provide construction management/inspection services for the San Pablo Avenue Complete Streets Project.
On March 16, 2015, adopted Resolution 2015-058 approved grant matching funds in the amount of $1,230,000 for the project (320-3200-43600-SPA-CST). The grant matching funds were provided by the City of San Pablo ($615,000) and the City of Richmond ($615,000) for Design and Environmental Review and Construction Management/Inspection services.
On July 6, 2015, adopted Resolution 2015-105 approved the funding allocation of $579,534 to BKF Engineers for Design and Environmental Review. The remaining available budget in the amount of the $650,466 will fund the Park Engineering Inc. Construction Management/Inspection Services agreement as summarized below:
|
REVENUE |
EXPENDITURES |
|
City of San Pablo Grant Match Share |
$615,000 |
BKF Engineers - Design and Environmental Review Services |
$579,534* |
|
City of Richmond Grant Match Share |
$615,000 |
Park Engineering, Inc. - Construction Management/Inspection Services |
$650,466** |
|
Total Grant Match |
$1,230,000 |
Total Expenditures |
$1,230,000 |
Note:
* The approved funding for BKF Engineers includes a 15 percent contingency.
** The requested funding for Park Engineering, Inc. includes a 6.5 percent contingency.
FISCAL IMPACT
Park Engineering, Inc. submitted a not-to-exceed contract amount of $610,696. Funding in the amount of $650,466, which would allow for a 6.5 percent contingency, is available from the FY17/18 Capital Improvement Program for the San Pablo Avenue Complete Streets Project (320-3200-43600-SPA-CST). At this time, there is no additional fiscal impact.