PREPARED BY: KEVIN MCCOURT DATE OF MEETING: 06/19/2017
SUBJECT:
TITLE
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN PABLO (1) WAIVING MINOR IRREGULARITIES AND AWARDING THE ANNUAL ADA SIDEWALK PROJECT (ADA-SWK) TO THE LOWEST RESPONSIBLE BIDDER, MALACHI PAVING AND GRADING, INC.; AND (2) AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT IN THE AMOUNT OF $93,875 WITH MALACHI PAVING AND GRADING, INC., WITH APPROXIMATELY 7% CONTINGENCY, FOR A TOTAL AUTHORIZATION OF $100,000
Label
CITY MANAGER RECOMMENDATION
Recommendation
Adopt Resolution
BODY
COMPLIANCE STATEMENTS
The Annual ADA Sidewalk Project (ADA-SWK) is an adopted policy item under the Infrastructure policy area, Street Maintenance section I, Public Works category of the FY 2015-17 City Council Priority Workplan, effective October 1, 2016.
CEQA Compliance Statement
The project is categorically exempt under the California Environmental Quality Act, Section 15302 of the CEQA Regulations, Replacement or Reconstruction.
BACKGROUND
The Annual ADA Sidewalk Project consists of but is not limited to the removal and installation of aggregate base, rebar, concrete panels, and asphalt.
On May 18, 2017, the project was advertised for bids and the submittals were opened on June 5, 2017. Staff reviewed the bids and determined Malachi Paving and Grading, Inc. did not include the required signed non-collusion declaration, but has since submitted it. The City retained the discretion under section 12, "Instructions to Bidders" in the bidding documents to waive minor irregularities. Staff does not believe waiving this irregularity created an unfair process as Malachi would not have been allowed to withdraw its bid without forfeiting the bid bond in this situation. Thus, the irregularity did not affect other components of bid responsiveness: the amount of the bid, favoritism, or the ability to make bid comparisons. There also appeared to be some issues regarding the downloading of plans from BPXpress, but ...
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