PREPARED BY: J. KELLY SESSIONS DATE OF MEETING: 06/19/17
SUBJECT:
TITLE
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN PABLO AUTHORIZING THE PURCHASE OF DELL DESKTOP COMPUTERS AND MONITORS FROM DELL CORPORATION THROUGH THE WSCA PRICING SCHEDULE AT AN ESTIMATED COST OF $40,000 FROM EXISTING RESOURCES IN THE FY 2016/17 MULTI-DEPARTMENTAL BUDGET
Label
CITY MANAGER RECOMMENDATION
Recommendation
Adopt Resolution
D
BODY
COUNCIL PRIORITY WORKPLAN COMPLIANCE STATEMENT:
Budget Spending Controls and Increase Financial Transparency are adopted policy items under the FY 2015-17 Council Priority Workplan, effective October 1, 2016.
CEQA Compliance Statement
This is not a project as defined by CEQA.
BACKGROUND
Many of the City's computers are now more than 10 years old, far exceeding their useful life. The next generation of Windows operating systems may not install since the computer processing units (CPUs) may no longer be supported. Moreover, IT staff is seeing more and more motherboards with failed components such as USB connectors, capacitors, etc., resulting in frequent breakdowns and regular work slowdowns or stoppages because of needed repairs and slow output times. IT staff has developed a replacement schedule for desktops, and $40,000 was budgeted in the Multi-Departmental budget (100-1430-46300) for this purpose.
Typically, a purchase of this amount from a single vendor would trigger the need for a formal bid process (equipment purchases over $25,000). However, City Municipal Code 3.16.110, Exceptions to Bid Policy, allows the City to buy directly from a vendor at a price established by competitive bidding by another public jurisdiction without calling for bids even if the City had not joined with that public agency in a cooperative purchase. This purchase is being made through the Western States Contracting Alliance (WSCA), a wholly owned subsidiary of the National Association of State Procurement Officials (NASPO), under a contract by the State o...
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