PREPARED BY: GREG DWYER DATE OF MEETING: 04/17/17
SUBJECT:
TITLE
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN PABLO AUTHORIZING THE CITY MANAGER TO: (1) APPROVE THE ACCELERATED ROLL-OUT PLAN AND 2017/18 FUNDING ALLOCATION FOR THE SAN PABLO COMMUNITY SCHOOLS INITIATIVE, AND (2) APPROVE AND RELEASE THE TEAM FOR YOUTH GRANT PROGRAM REQUEST FOR PROPOSALS FOR A TOTAL AMOUNT NOT TO EXCEED $647,000 IN 2017/18
Label
CITY MANAGER RECOMMENDATION
Recommendation
Adopt Resolution
Body
Compliance statements
The San Pablo Full Service Community Schools Initiative and the San Pablo Team for Youth Community Grant Program are adopted policy items under the FY 2015-17 Council Priority Workplan, effective October 1, 2016.
CEQA Compliance Statement
This is not a project as defined by CEQA pursuant to California Public Resources Code section 21080 and 14 California Code of Regulations section 15378(b).
BACKGROUND
In 2011 the San Pablo Team For Youth (SPTFY) was created as the funding arm of the Youth Futures Task Force to provide funds to public and non-profit agencies wanting to expand and/or enhance prevention and intervention programs/services to youth exhibiting high-risk behaviors, including those that are gang-related.
On February 17, 2015, City Council approved redirecting Team For Youth as the funding arm of the San Pablo Community Schools Initiative (Resolution 2015-039) and subsequently released the 2015 Team For Youth RFQ Application with the goals of supporting and enhancing school-based programs and services in the identified priority areas: (1) Coordination of Community Schools, (2) Out of School Time, (3) Violence Prevention and Intervention, and (4) Youth Leadership and Development.
On January 10, 2017 the Community Services Standing Committee approved the adoption of a Lead Agency model as the new structure of the Team For Youth Grant program and accepted the acceleration of the Community Schools Roll-out Plan. A Request for Proposals (RFP) packet was developed to reflect the new structure and attract applicants with the experience, infrastructure, capacity, and desire to function as Community School Lead Agencies.
On April 11, 2017 this item was taken before the Community Services Standing Committee for their review where they supported the recommendation to move forward to City Council to approve the 2017-21 Team For Youth Request for Proposals to identify Lead Agencies for all San Pablo schools: Helms Middle, Dover Elementary, Lake Elementary, Bayview Elementary, Downer Elementary and Riverside Elementary.
West Contra Costa Unified School District (WCCUSD) is committed to contributing $75,000 in match funding toward the hiring of Community Schools Managers at Helms Middle and Dover Elementary and is an active partner in setting the overall mission, principles, values, and strategic direction of the San Pablo Community Schools Initiative. The match funding item will come forward in a separate report after the lead agencies have been selected.
The tentative release date for the RFP is Tuesday, April 18, 2017 and proposals must be submitted by 5:00 p.m. on May 18, 2017. Interested agencies can apply for a minimum of one and maximum of three schools, with the following requisites for selection: (1) The strategy of strengthening and expanding partnerships and service collaborations in providing services to youth and families at the designated school; (2) Agency past and current experience, expertise, and capacity in coordinating high quality, cost effective programs for a diverse population of youth; (3) Leveraging the service delivery dollars; (4) Assessment and evaluation experience; and (5) Agency understanding and articulation of the Community Schools strategy.
San Pablo Team for Youth Program Funding Allocation Plan for FY 2017/18
The funding allocation plan prioritizes investment in the Coordination of Community Schools to hire Community School Managers while also funding programming in Out of School Time, Violence Prevention and Intervention, and Youth Leadership and Development. The total investment per school site is proposed as follows:
|
School Site |
FY 2017/18* |
|
|
|
|
Bayview Elementary School |
$116,000 |
|
Dover Elementary School** |
$178,500 |
|
Downer Elementary School |
$30,000 |
|
Helms Middle School** |
$147,500 |
|
Lake Elementary School |
$95,000 |
|
Riverside Elementary School |
$30,000 |
|
Richmond High School*** |
$50,000 |
|
Total: |
$647,000 |
* Dollar amounts are estimates. Final funding amount for each school may vary and is subject to City Council approval, total investment not to exceed $647,000. Individual site funding recommendations are based on capacity and program needs at each site.
**Helms Middle School and Dover Elementary School include match dollars from WCCUSD, equally distributed to each school site ($37,500).
***Although outside of the City of San Pablo, Richmond High School is fed by Helms Middle School in San Pablo and staff recognizes the need to provide funding to sustain existing work that has been occurring and serving San Pablo residents that attend Richmond High School.
Based upon the approval and adoption of the City of San Pablo’s 2017-21 budget, grantees will be awarded two-year grants with potential renewal for two additional years, for a total of four years, and will be required to contribute a minimum 25 percent in-kind or monetary match. The Community School Managers and Lead Agencies will participate in regularly scheduled partnership meetings focused on collaboration, best practice sharing, quality improvement, and strategy and initiative alignment. Lead Agencies will participate in the Team For Youth grant program evaluation system, through data collection activities, monitoring, and reporting.
FISCAL IMPACT
The estimated Measure Q and General Fund funding portions of the $647,000 for San Pablo Team for Youth for FY 2017/18 are proposed to be included in the FY 2017-21 Quadrennial Budget under Youth Services Account 100-5110-44050.
|
Fund Name |
Account |
Amount |
|
General Fund |
100-5110-44050 |
$422,000 |
|
Measure Q |
100-5110-44050-MEA-Q13 |
$150,000 |
|
WCCUSD |
100-5110-44050-WCC-USD |
$75,000 |
|
|
Total SPTFY Budget |
$647,000 |
ATTACHMENTS:
Attachment A: 2017-21 Team for Youth Request for Proposals (RFP) Packet