PREPARED BY: ANDREA MENDEZ DATE OF MEETING: 04/17/17
TITLE
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN PABLO AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH BAJAN SECURITY TO PROVIDE SECURITY SERVICES AT RUMRILL SPORTS PARK FOR AN AMOUNT NOT TO EXCEED $80,000
Label
RECOMMENDATION
Recommendation
Adopt Resolution
Body
Council Priority Workplan
The BNSF/Rumrill Sports Field Project and Adult/Youth Sports Programs are an adopted policy item under the FY 2015-17 Council Priority Workplan, effective October 1, 2016.
CEQA Compliance Statement
This is not a project as defined by CEQA.
BACKGROUND
In June of 2015, staff began to discuss the safety and security at Rumrill Sports Park and whether or not to provide additional security onsite. Staff unanimously agreed that while there are security cameras and an emergency callbox located on site, it was imperative to provide some additional level of security at Rumrill Sports Park.
Staff initially conducted an informal bid process per Municipal Code Section 3.16.090 to research and interview numerous security agencies, eventually choosing to enter into an agreement with Bajan Security. The scope of work was to provide nightly security at Rumrill for the safety of patrons, the security of the park and its amenities, as well as to provide an additional presence in the area.
In addition to providing late afternoon and nightly security on site at Rumrill, Bajan Security has also worked closely with the Police Department (who has increased patrols in the area as an additional safety measure). Bajan Security has provided monthly status reports on the activity at Rumrill Sports Park. There have been some minor issues with enforcement of rules and regulations, as well as some occasions when the Bajan Security guard has had to intervene to de-escalate an argument.
Staff feels that the presence of Bajan Security at the Rumrill Sports Park has provided the additional level of safety and security that was desired. They not only help to protect the amenities of the park but more importantly, have made our patrons feel safer in the park.
Given Bajan Security’s familiarity with providing security at Rumrill Sports Park, staff recommends contracting with Bajan Security to continue providing security services at Rumrill Sports Park as outlined in the attached agreement (Attachment A) until June 30, 2018. Staff recommends continuing the agreement with the current security provider without engaging in another competitive bid process as being in the best interests of the City, because Bajan Security provided the lowest bid during an informal bidding process in previous years and the company has been providing security at the facility since it opened and as such is uniquely familiar with the park and its issues. Due to these unique factual circumstances, competitive bidding requirements provided for by statute may be dispensed with if the public interest is better served by doing so, as where competitive bidding would not produce an advantage. (Graydon v. Pasadena Redevelopment Agency (1980) 104 Cal.App.3d 631; Los Angeles Dredging Co. v. Long Beach (1930) 210 Cal.348.) Staff will consider whether rebidding the services would be appropriate next year.
In addition, to further the City’s interest in local workforce development, the contract includes the following requirement to contract the San Pablo EDC if the company has any vacancies:
The successful Contractor will be required to contact the San Pablo EDC (Economic Development Corporation) at 510-215-3200 or leslayc@sanpabloedc.org if it has employment vacancies for providing services under this Agreement. If the EDC has qualified and trained residents, they will be referred to the Contractor. The Contractor retains all authority to make its own hiring decisions. However, prior to any consideration for contract renewal, the Contractor will be required to demonstrate efforts to notify the EDC of vacancies.
This item was presented to the City Council Community Services Standing Committee on Tuesday, April 11, 2017 for their review. The Standing Committee supported the recommendation.
FISCAL IMPACT
This contract is built into the Recreation Professional Services account (100-5210-43600) of the FY 2018-21 Quadrennial Budget and will be funded pending approval and adoption of that budget in an amount not to exceed $80,000.
ATTACHMENTS
Attachment A: CSA with Bajan