PREPARED BY: GREG DWYER DATE OF MEETING: 6/20/16
TITLE
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN PABLO AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH BAJAN SECURITY TO PROVIDE SECURITY SERVICES AT RUMRILL SPORTS PARK FOR AN AMOUNT NOT TO EXCEED $80,000
Label
RECOMMENDATION
Recommendation
Adopt Resolution
Body
Council Priority Workplan
The BNSF/Rumrill Sports Field Project and Adult/Youth Sports Programs are an adopted policy item under the FY 2015-17 Council Priority Workplan, effective July 1, 2015.
CEQA Compliance Statement
This is not a project as defined by CEQA.
BACKGROUND
In June of 2015, staff began to discuss the safety and security at Rumrill Sports Park and whether or not to provide additional security onsite. Staff unanimously agreed that while there are security cameras and an emergency callbox located on site, it was imperative to provide some additional level of security at Rumrill Sports Park.
Staff initially conducted an informal bid process per Municipal Code Section 3.16.090 to research and interview numerous security agencies, eventually choosing to enter into an agreement with Bajan Security. The scope of work was to provide nightly security at Rumrill for the safety of patrons, the security of the park and its amenities, as well as to provide an additional presence in the area.
In addition to providing late afternoon and nightly security on site at Rumrill, Bajan Security has also worked closely with our Police Department (who has increased patrols in the area as an additional safety measure). Bajan Security has provided weekly and monthly status reports on the activity at Rumrill Sports Park. There have been some minor issues with enforcement of rules and regulations, as well as some occasions when the Bajan Security guard had to intervene to de-escalate an argument.
Staff feels that the presence of Bajan Security at the Rumrill Sports Park has provided the additional level of safety and security that was desired. They not only help to protect the amenities of the park but more importantly, have made our patrons feel safer in the park.
Given Bajan Security’s familiarity with providing security at Rumrill Sports Park, staff recommends contracting with Bajan Security to continue providing security services at Rumrill Sports Park as outlined in the attached agreement (Attachment A) until June 30, 2017. Should the City desire to extend the contract into the next fiscal year, staff will revisit the question of the appropriate bid process at that point and return to City Council for approval authority. For now, staff recommends continuing the agreement with the current security provider without engaging in another competitive bid process as being in the best interests of the City, because Bajan Security provided the lowest bid during an informal bidding process last year and the firm has been providing security at the facility since it opened and as such is uniquely familiar with the park and its issues. It is staff’s intent to review the need for and provision of these security services in advance of the City’s next two-year budget cycle.
FISCAL IMPACT
This contract will be funded using existing resources in the approved FY 2016/17 budget from the Recreation Professional Services account (100-1440-43600) in an amount not to exceed $80,000.
ATTACHMENTS
Attachment A CSA with Bajan