PREPARED BY: MATT RODRIGUEZ DATE OF MEETING: 07/06/2026
SUBJECT:
TITLE
CONSIDER (1) AUTHORIZING THE CITY MANAGER TO PROCEED WITH RELEASE OF A REQUEST FOR PROPOSAL (RFP) FRAMEWORK TO UPGRADE THE FY 2025-27 CITY COUNCIL PRIORITY WORKPLAN, AND TO INCLUDE NEWLY RANKED, COMMUNITY PRIORITIES AND PRIORITY-BASED BUDGETING (PBB) MODEL FRAMEWORK; AND (2) ESTABLISHING A TEMPORARY CITY COUNCIL AD-HOC SUBCOMMITTEE TO COORDINATE WITH THE CITY MANAGER ON PROJECT PROGRESSION AND IMPLEMENTATION
CEQA: This proposed action is not a project as defined by CEQA.
Label
CITY MANAGER RECOMMENDATION
Recommendation
Authorize by Minute Order
Body
COMPLIANCE STATEMENTS
FY 2025-27 Council Priority Workplan Compliance Statement
City Council professional facilitation services are not adopted policy items under the FY 2025-27 City Council Priority Workplan, effective April 7, 2025. However, these contract services are operationally essential to assist the City Council with ongoing update of the City Council's Priority Workplan.
CEQA Compliance Statement
This proposed action is not a project as defined by CEQA.
RECOMMENDED ACTION
Staff recommends that the City Council take the following actions via minute order:
1. Authorize the City Manager to release an RFP and engage a qualified consultant to upgrade the FY 2025-27 City Council Priority Workplan using the attached executive RFP framework as the scope-of-services;
2. Direct the City Manager to evaluate proposals received against the established evaluation criteria, and to shortlist and interview finalists;
3. Authorize award of the resulting contract by future City Council action and future appropriation of one-time funding from the FY 2026-27 City Manager Operating Reserve (Fund 190);
4. Direct staff to convene the first Council priority-ranking workshop in late summer / early fall 2026, consistent with a consultant timeline approved by the City Manager and City Council; and
5. Establish a City Council Ad-Hoc Subco...
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