PREPARED BY: CHIARA HANNA DATE OF MEETING: 09/02/2025
SUBJECT:
TITLE
CONSIDER ADOPTING RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN PABLO AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT TO INCREASE COMPENSATION UP TO AN ADDITIONAL $100,000 FOR FISCAL YEAR 2025-26, AND UP TO AN ADDITIONAL $50,000 PER FISCAL YEAR FOR FISCAL YEAR 2026-27 AND FISCAL YEAR 2027-2028, FOR A TOTAL NOT TO EXCEED AMOUNT OF $450,000 FOR THE MAINTENANCE AND TRADE SERVICES AGREEMENT BETWEEN THE CITY OF SAN PABLO AND HERCULES TREE SERVICE & LANDSCAPE CONSTRUCTION, INC. FOR ON-CALL TREE SERVICES; ISSUANCE OF ANY TASK ORDER RESULTING IN AN INCREASE IN COMPENSATION FOR FISCAL YEAR 2026-27 AND FISCAL YEAR 2027-28 IS CONTINGENT UPON THE APPROPRIATION OF NEW FUNDS FOR THE AGREEMENT
CEQA: This proposed action is not a project as defined by CEQA.
Label
CITY MANAGER RECOMMENDATION
Recommendation
Adopt Resolution
BODY
COMPLIANCE STATEMENTS
FY 2023-2025 Council Priority Workplan Compliance Statements:
The award of on-call maintenance and trade services agreements is not contained in the City Council's Priority Workplan but is recommended for optimizing the efficiency of ongoing operations and providing immediate response for tree trimming and tree removal for the City of San Pablo.
CEQA Compliance Statement
This proposed action is not a project as defined by CEQA.
BACKGROUND
The Public Works Department has utilized "on-call" maintenance and trade services contracts since 2016 to support both ongoing operational and capital project needs. These contracts allow for rapid response and streamlined procurement, particularly for emergency or urgent services.
On March 18, 2024, through Resolution 2024-038, the City Council awarded a five-year on-call Maintenance and Trade Services Agreement to Hercules Tree Service & Landscape Construction, Inc. (Hercules Tree) to provide tree services. The Agreement authorized a not to exceed amount of $50,000 for each fiscal year, for a total ...
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