PREPARED BY: MATT RODRIGUEZ DATE OF MEETING: 05/18/2026
SUBJECT:
TITLE
CONSIDER ADOPTING RESOLUTION ESTABLISHING A CITY COUNCIL ADOPTED POLICY ON FUNDING ONE-TIME, DISCRETIONARY GRANT AWARDS BY THE CITY COUNCIL FOR SPECIAL EVENT ACTIVITIES AND EVENTS SPONSORED BY ELIGIBLE NON-PROFIT ORGANIZATIONS LOCATED WITHIN CITY INCORPORATED LIMITS; AND AUTHORIZING A ONE-TIME ANNUAL FUNDING APPROPRIATION OF $30,0000 FROM THE FY 2026-27 CITY MANAGER CONTINGENCY OPERATING RESERVE (FUND 190), EFFECTIVE JULY 1, 2026
CEQA: This proposed action is not a project as defined by CEQA.
Label
CITY MANAGER RECOMMENDATION
Recommendation
Adopt Resolution
Body
Compliance statements
Under Major Policy Goal: Focus In Economic Development and Fiscal Diversification, Policy 410. Continue Best Management Practices with Fiscal Resilience, Fiscal Excellence And Fiscal Transparency is an adopted policy item contained in the adopted FY 2025-27 City Council Priority Workplan, effective April 7, 2025.
CEQA Compliance Statement
This proposed action is not a project as defined by CEQA as a budget or financing mechanism pursuant to 14 Cal. Code of Regulations section 15378(b).
BACKGROUND
For more than a decade, the City of San Pablo has provided one-time financial support to local organizations hosting special events that benefit our local residents. While this practice has served as a valuable tool for promoting community engagement, no formally adopted policy currently governs how these awards are evaluated, allocated, or reconciled with other City grant programs. The absence of a structured policy framework has created the potential for inconsistent policy decision-making, duplicative financial assistance or grant awards (commonly referred to as "double-dipping" between the Annual San Pablo Community Grant Program and Special Event Sponsorship funding), and exposure to fiscal and constitutional risk.
The proposed City Council Policy establishes clear eligibility criteria, funding tiers...
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