PREPARED BY: ARTURO CASTILLO DATE OF MEETING: 07/06/2026
SUBJECT:
TITLE
CONSIDER RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN PABLO APPROVING FY 2025-26 CARRY FORWARD OF $472,879 OF UNSPENT FY 2025-26 INFORMATION TECHNOLOGY PROJECT PLAN APPROPRIATIONS (RESOLUTION 2026-013) TO FY 2026-27 AS COMMITTED FUND BALANCE FOR THE CONTINUATION OF THE APEX TECHNOLOGY MANAGEMENT, LLC, INFORMATION TECHNOLOGY REMEDIATION PROJECTS
CEQA: This proposed action is not a project as defined by CEQA.
Label
CITY MANAGER RECOMMENDATION
Recommendation
Adopt Resolution.
Body
Compliance statements
Strengthen Existing and New Technology Programs, Public Facility/Infrastructure Projects, and Future Workplace Development Programs/Services to Enhance SPPD Crime-Reduction Goals, Community Policing, Mental Health, and Training Programs is an adopted policy item under the FY 2025-27 City Council Priority Workplan, adopted April 7, 2025.
BACKGROUND
On February 2, 2026, the City Council adopted Resolution 2026-013, authorizing a one-time funding allocation of $1,041,124 from the FY 2025-26 General Fund Designated Reserve (GFDR) Fund 110 Operating Reserve to implement the multi-year Information Technology (IT) Project Plan developed from Apex Technology Management, LLC's 2025 Technology Assessment. The appropriation was reallocated to the Multi-Department General Fund Operating Fund 100 to cover all costs of the three-year plan, including professional services, software licensing, and hardware equipment, spanning FY 2025-26 through FY 2027-28.
Resolution 2026-013 also authorized a three (3) year Professional Services Agreement with Apex Technology Management, LLC, not to exceed $431,165, effective February 3, 2026, through June 30, 2028, in account 100-1430-43600. On May 4, 2026, the City Council adopted Resolution 2026-065, authorizing a one-year Microsoft 365 Government G5 GCC licensing agreement with Apex Technology Management, LLC, not to exceed $137,080 in account 100-1430-420...
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