PREPARED BY: ARTURO CASTILLO DATE OF MEETING: 05/04/2026
SUBJECT:
TITLE
CONSIDER RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN PABLO AUTHORIZING THE CITY MANAGER TO EXECUTE A ONE-YEAR MICROSOFT 365 GOVERNMENT G5 GCC LICENSING AGREEMENT WITH APEX TECHNOLOGY MANAGEMENT, LLC, IN AN AMOUNT NOT TO EXCEED $137,080
CEQA: This proposed action is not a project as defined by CEQA.
Label
CITY MANAGER RECOMMENDATION
Recommendation
Adopt Resolution
BODY
COMPLIANCE STATEMENTS
FY 2025-2027 Council Priority Workplan Compliance Statements:
Strengthen Existing and New Technology Programs, Public Facility/Infrastructure Projects, and Future Workplace Development Programs/Services to Enhance SPPD Crime-Reduction Goals, Community Policing, Mental Health, and Training Programs is an adopted policy item under the FY 2025-27 City Council Priority Workplan, adopted April 7, 2025.
BACKGROUND
On February 2, 2026, the City Council adopted Resolution 2026-013 authorizing the City Manager to execute a three (3) year professional services agreement with Apex Technology Management, LLC, in an amount not to exceed $431,165 for remediation projects identified in the 2025 Technology Assessment. The approved agreement designated $144,000 for software licensing and services to be procured during the term of the agreement.
A critical component of the IT remediation plan is the procurement of Microsoft 365 Government G5 GCC licenses. The Microsoft 365 Government G5 GCC platform provides all the functionality of its enterprise counterpart (Microsoft 365 E5) but is hosted in a separate, secured environment and adds compliance features such as accreditations, personnel screening, and data residency that enable the service to meet the unique needs of U.S. Government customers. Key features include desktop and online versions of Office applications, email hosting with 100 GB mailboxes, file storage and sharing with OneDrive, centralized single sign-on, and comprehensive intelligent protec...
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