PREPARED BY: SARAH MAROOF DATE OF MEETING: 04/06/26
SUBJECT:
TITLE
CONSIDER ADOPTING RESOLUTION OF THE CITY OF SAN PABLO AUTHORIZING THE CITY MANAGER TO EXECUTE A FIRST AMENDMENT TO THE JULY 1, 2025, LEGAL SERVICES AGREEMENT WITH JARVIS FAY, LLP, INCREASING MAXIMUM COMPENSATION BY $50,000, FOR A NOT-TO-EXCEED AMOUNT OF $100,000
CEQA: This proposed action is not a project as defined by CEQA.
Label
CITY MANAGER RECOMMENDATION
Recommendation
Adopt Resolution
Body
Compliance statements
The execution of this Legal Services Agreement amendment is necessary for the ongoing operations of the City, and helps support several Major Policy Goals identified in the FY 2025-27 City Council Priority Workplan, including: “”Build a Healthy Community,” “Enhance Community Resilience,” “Expand Housing Options,” and “Focus on Economic Development and Fiscal Diversification.”
BACKGROUND
Jarvis Fay LLP has been providing legal services to the City since 2015 and is very familiar and knowledgeable about municipal law in general, as well as operations, projects, and issues specific to the City. Since early 2023, Jarvis Fay LLP has provided expanded legal assistance including with the Housing Element Update process, staffing the Planning Commission on behalf of the City Attorney, and providing legal services in connection with other discrete municipal law projects. The City Attorney, City Manager and Community Development staff have been pleased with the legal support provided by Jarvis Fay LLP and have continued those services in Fiscal Year 2025-26.
The City entered into its current Legal Services Agreement with Jarvis Fay LLP, effective July 1, 2025, in an amount not to exceed $50,000, with funding coming from City Attorney’s Department professional services budgeted funds (Account 100-1210-43600), for the provision of on-call general municipal legal services, including more particularly in the areas of Planning and Development, Pitchess motions, and weapons confiscation matters. Due to the recent increased need for legal assistance with issues related to specific construction projects, the Jarvis Fay contract amount needs to be augmented to meet current needs.
To support current needs for continued on-call legal support from Jarvis Fay, LLP, the City Attorney and City Manager request that the City Council authorize an amendment to the City’s existing Legal Services Agreement with the firm to add up to an additional $50,000 in compensation, for a contract amount as amended not to exceed $100,000.
FISCAL IMPACT
The proposed amendment would increase the Legal Services Agreement effective July 1, 2025, originally in the amount of $50,000, by an additional $50,000 to cover the remainder of FY25-26, for a new total not-to-exceed amount of $100,000 in Fund 320. The proposed increase in maximum compensation will be funded by the specific construction project budget(s) for which legal assistance is sought from Jarvis Fay and will be billed separately by matter.
No budget increase is needed to fund this contract amendment.
ATTACHMENTS
Att A - Resolution
Att B - Proposed First Amendment to 7/1/25 Legal Services Agreement with Jarvis Fay, LLP
Att C - Underlying current Legal Services Agreement with Jarvis Fay, LLP, effective 7/1/25