PREPARED BY: CHIARA HANNA DATE OF MEETING: 06/15/2026
SUBJECT:
TITLE
CONSIDER ADOPTING RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN PABLO AUTHORIZING THE CITY MANAGER TO (1) PURCHASE TWO (2) 2026 DODGE DURANGO POLICE INTERCEPTOR VEHICLES WITH EMERGENCY EQUIPMENT, TWO (2) 2026 ELECTRIC FORD MUSTANG MACH-E VEHICLES (OR COMPARABLE), AND TWO (2) 2027 FORD F-350 PICKUP TRUCKS (OR COMPARABLE) IN AN AMOUNT NOT TO EXCEED $397,114 USING FUND 140 AND COOPERATIVE PURCHASING AGREEMENTS PURSUANT TO SAN PABLO MUNICIPAL CODE SECTION 3.16.110 (e); AND (2) DECLARE CERTAIN CITY VEHICLES SURPLUS PROPERTY AND AUTHORIZE THEIR DISPOSITION THROUGH PUBLIC AUCTION PURSUANT TO SAN PABLO MUNICIPAL CODE SECTION 3.16.120
CEQA: This proposed action is not a project as defined by CEQA.
Label
CITY MANAGER RECOMMENDATION
Recommendation
Adopt Resolution
Body
Compliance statements
FY 2023-2025 Council Priority Workplan Compliance Statements:
Improve Public Safety is a major policy listed in the FY 2025-27 City of San Pablo City Council Priority Workplan, effective April 7, 2025.
BACKGROUND
The City maintains a vehicle replacement program to ensure that departments have safe, reliable, and operationally effective vehicles to support essential services. Staff periodically evaluates vehicle condition, age, mileage, maintenance history, and operational needs to determine when replacement is warranted.
Police Department
The Police Department (PD) maintains a fleet of marked and unmarked emergency vehicles in continuous 24/7 operation. The Police Department needs marked and unmarked emergency vehicles for patrol and administrative use. This new vehicle purchase will replace a patrol vehicle deemed a catastrophic loss due to a collision and one other vehicle requiring replacement due to age, mileage, and increasing maintenance costs.
PD Vehicle Purchase
The Police Department requests authorization to purchase two (2) 2026 Dodge Durango Police Interceptor vehicles through Elk Grove Auto, utilizing State of California Department of General Services Contract No. 1-22-23-23C1. The contract became effective on May 1, 2022, and will expire on April 30, 2027.
The vehicles will be outfitted with specialized emergency response equipment by Priority 1 Public Safety, Inc., the Department’s contracted service provider. Fleet camera systems and associated software will be provided by Axon Enterprises, Inc.
The estimated Police Department vehicle replacement costs are as follows:
|
Description |
Amount |
|
2026 Dodge Durango (2 Units) |
$123,930 |
|
Emergency Vehicle Equipment |
$74,306 |
|
Total Cost Not-to-Exceed |
$198,236 |
Public Works Department
The Public Works Department Maintenance Division is responsible for maintaining City facilities, infrastructure, landscaping, roadways, fleet assets, and other municipal property. Reliable transportation is critical to supporting daily maintenance operations and providing shared fleet vehicles for City departments.
Staff has identified the need to replace four aging vehicles that have exceeded their useful service life and are experiencing increasing maintenance and repair costs.
PW Vehicle Purchase
1. Two (2) New Pickup Trucks
The Maintenance Division utilizes pickup trucks to transport personnel, tools, equipment, and materials necessary to perform facility maintenance, infrastructure repairs, and roadway maintenance activities. The proposed vehicles will replace two trucks that are more than eighteen years old and are no longer cost-effective to maintain.
2. Two (2) New EV SUVs
Staff also recommends purchasing two electric SUVs to support Community Development and Community Services operations. Replacing existing gasoline-powered vehicles with electric alternatives will improve fleet efficiency, reduce operating costs, and support the City’s ongoing efforts to comply with California’s Advanced Clean Fleet regulations.
The estimated Public Works vehicle replacement costs are as follows:
|
DescriptionAmount |
|
|
2027 Ford F-350 Pickup Truck (2 Units) |
$112,760 ($56,380/each) |
|
2026 Ford Mustang Mach-E (2 Units) |
$86,118 ($43,059/each) |
|
Total Cost Not-to-Exceed |
$198,878 |
To provide flexibility in procurement and avoid delays associated with vehicle availability and supply chain constraints, staff recommends that the City Council authorize the purchase of two electric SUV vehicles and two pickup trucks consistent with the vehicle types and specifications identified in this report, or comparable alternatives that meet the City’s operational requirements. Staff may be unable to secure the exact make and model identified due to limited inventory or procurement challenges, particularly for the small EV SUVs. Accordingly, authorization would permit staff to procure substantially similar vehicles that provide equivalent functionality, performance, and value while remaining within the approved budget.
The Police Department and Public Works Department have obtained pricing through competitively solicited purchasing agreements and State of California contracts. Staff has determined that these procurement methods provide the most cost-effective and timely means of acquiring the required vehicles and satisfy the cooperative purchasing provisions of San Pablo Municipal Code Section 3.16.110 (E).
Vehicle Surplus
Upon acquisition of the replacement vehicles, staff recommends that the following vehicles be declared surplus property and sold through public auction pursuant to San Pablo Municipal Code Section 3.16.120:
• 2018 Dodge Charger (Vehicle #1802)
• 2018 Dodge Charger (Vehicle #1803)
• 2008 Ford F-250 Pickup Truck (Vehicle #635)
• 2008 Ford F-350 Pickup Truck (Vehicle #681)
• 2008 Ford Escape (Vehicle #314)
• 2007 Ford Escape (Vehicle #316)
Public Safety Standing Committee Review
On May 5, 2026, staff presented the proposed vehicle purchases to the Public Safety Committee (Mayor Elizabeth Pabon-Alvarado and Vice-Mayor Rita Xavier). Upon completion of the presentation, the Committee recommended that the procurement request be forwarded to the City Council for formal consideration and approval. The vehicle make, model, and associated costs presented to the Public Safety Committee for the Public Works two trucks and two electric SUVs have been revised slightly from those originally identified due to changes in vehicle availability. The proposed replacements remain comparable in function and specifications, and the overall cost is substantially unchanged.
FISCAL IMPACT
The total estimated cost of the vehicles, emergency equipment, and vehicle outfitting is $397,114. Funding is available through the FY2025-26 Asset and Vehicle Replacement Operating Reserve Fund 140 Account (140-0000-49999). Of the total cost, $198,236 will be allocated to account 102-2110-46300 for the Police Department vehicle purchase, and $198,878 will be allocated to account 102-3710-46300 for the Public Works vehicle purchase.
Proceeds generated from the sale of surplus Police Department vehicles will be deposited into the FY2026-27 Vehicle Replacement Account (102-2110-46300). Proceeds generated from the sale of surplus Public Works vehicles will be deposited into the FY2026-27 Account (102-3710-46300).
ATTACHMENTS
Att A. Resolution
Att B. Elk Grove Auto Vehicle Quote
Att C. Priority One Public Safety Equipment Inc. Quote
Att D. Axon Enterprises, Inc.
Att E. E&T Sign Quote
Att F. State of California Department of General Services Fleet Contract
Att G. National Auto Fleet Quote - 2026 Ford Mustang Mach-E
Att H. National Auto Fleet Quote - 2027 Ford F-350
Att I. Sourcewell Contract