PREPARED BY: MATT BROWN DATE OF MEETING: 04/21/2025
SUBJECT:
TITLE
CONSIDER ADOPTING RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN PABLO AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT FOR CONSULTING SERVICES WITH SALLY SWANSON ARCHITECTS, INC., FOR AN ADA TRANSITION PLAN UPDATE IN THE AMOUNT OF $165,525 WITH A 10% CONTINGENCY FOR A TOTAL AUTHORIZATION AMOUNT NOT TO EXCEED $182,078
CEQA: This proposed action is not a project as defined by CEQA.
Label
CITY MANAGER RECOMMENDATION
Recommendation
Adopt Resolution
Body
Compliance statements
FY 2025-2027 Council Priority Workplan Compliance Statements:
Priority 110 - ADA Transition Plan (Update/ Implementation) is a major policy goal contained in the FY 2025-27 City Council Priority Workplan adopted on April 7, 2025.
BACKGROUND
The City of San Pablo is required to comply with Subtitle A of Title II of the American with Disabilities Act (ADA) of 1990 and the ADA Amendments Act of 2008, which prohibit discrimination on the basis of disability by public entities. To achieve compliance the City is required to periodically evaluate its facilities, including its sidewalks and buildings, and to create a transition plan for continuing compliance. Changes in the location and use of some facilities within the City have occurred, and an update to the City’s current transition plan will support the continued goal to improve equitable access to City owned facilities, programs, and services.
On February 11, 2025, staff issued a Request for Proposals (RFP) for consulting services for an ADA Transition Plan - 2025 Update (CIP Project #0001). Staff received four (4) proposals, and after review and evaluation in accordance with the terms of the RFP, staff determined that the consultant team of Sally Swanson Architects, Inc. presented the best overall project proposal and are recommended for selection for the requested planning and design services.
Staff is requesting authorization for the City Manager to enter into an agreement for consulting services with Sally Swanson Architects, Inc., with offices located in San Francisco, based on the terms of the RFP and proposal submitted by the firm. The term of the agreement will be until the completion of the project, which is expected to be December 31, 2025. The consultant services will be in the amount of $165,525 with a 10% contingency for a total authorization amount not to exceed $182,078.
FISCAL IMPACT
Project funding was allocated in FY 2022-23 General Fund Designated Reserves (GFDR) through Resolution 2023-017 adopted on February 21, 2023 and FY 2024-25 Two-Year Capital Improvement Program Budget adopted on May 1, 2024.
The appropriation is outlined in the table below.
|
Proposed Actions |
|
ACTION |
FROM: Account Code |
TO: Account Code |
AMOUNT |
|
Appropriate |
320-0001-43600-GEN-425 |
320-0001-43602-GEN-425 |
$182,078 |
ATTACHMENT:
Att A- Resolution
Att B- Agreement for Consulting Services Sally Swanson Architects, Inc