PREPARED BY: MATT RODRIGUEZ DATE OF MEETING: 01/16/2024
SUBJECT:
TITLE
CONSIDER RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN PABLO AFFIRMING RECOMMENDED APPOINTMENTS BY MAYOR PATRICIA PONCE OF INDIVIDUAL CITY COUNCIL STANDING COMMITTEE AND REGIONAL/LOCAL ASSIGNMENTS FOR CALENDAR YEAR 2024 PURSUANT TO SAN PABLO MUNICIPAL CODE SECTION 2.16.070
CEQA: This is not a project as defined by CEQA.
Label
CITY MANAGER RECOMMENDATION
Recommendation
Adopt the attached Resolution for all City Council assignments as amended for Calendar Year 2024 pursuant to the requirements of San Pablo Municipal Code (SPMC) Section 2.16.070.
Body
Compliance statements
FY 2023-25 Council Priority Workplan Compliance Statement
City Council Standing Committees are contained in the FY 2023-25 Council Priority Workplan, effective March 1, 2023.
CEQA Compliance Statement
This proposed action is not a project as defined by CEQA
BACKGROUND
The City Council maintains a listing of active City Council Standing Committees for each Calendar Year which are individual Councilmember assignments involving representation to local and regional bodies, organizations, and committees, Joint Powers Authority Boards of Directors (in which case the City is an official member), and other quasi-public agencies involving a number of public policy areas, including representation on the San Pablo Economic Development Corporation (SPEDC) in accordance with SPEDC adopted by-laws.
All Councilmember assignments are subject to the requirements of SPMC 2.16.070 while the SPEDC Board appointment is a separate action by the City Council affirmed by majority vote of the City Council.
BACKGROUND
The City Council maintains a list for each calendar year of City Council Member assignments to City Council Ad-Hoc and Standing Committees and representation to local and regional bodies, organizations, and committees, Joint Powers Authority Boards of Directors (in which case the City is an official member), and other quasi-public agencies involving a number of public policy areas, including representation on the San Pablo Economic Development Corporation (SPEDC) in accordance with SPEDC adopted by-laws which was previously addressed on December 18, 2023 for a current 2-year term by Mayor Ponce via City Council minute action.
Per San Pablo Municipal Code (SPMC) Section 2.16.070 and State law, the Mayor is authorized to make recommendations on all Councilmember assignments for the calendar year period subject to majority approval by the City Council via Resolution.
League of CA Cities Policy Committee Appointments
League of California Cities (“League”) Policy Committees are NOT subject to the requirements of SPMC Section 2.16.070. However, individual Councilmembers may seek individual appointments to League Policy Committees on their own accord without prior City Council consent or approval. Currently, Councilmember Rita Xavier is the only Councilmember to date who has secured a League of CA Cities (LCC) Public Safety Policy Committee assignment for CY 2024.
Council Standing Committees for CY 2024
On December 21, 2015, the City Council adopted Resolution No. #2015-204 creating four (4) new City Council Standing Committees subject to requirements of the Ralph M. Brown Act on proper public review and transparency. A Public Health Standing Committee was formally established on January 18, 2022 via adopted Resolution No. #2022-013, as follows:
• Budget, Fiscal and Legislative Standing Committee
• Community Services Standing Committee
• Economic Development & Project Management Standing Committee
• Public Health Standing Committee
• Public Safety Standing Committee
These five (5) Standing Committees continue to be active and formally established for City Council annual appointments by the Mayor with no new proposed changes for CY 2024.
Council Temporary Ad-Hoc Subcommittees for CY 2024
During CY 2024, Temporary Ad-Hoc Subcommittees may be established by City Council Resolution. Typically, Ad-Hoc Subcommittees are operationally recommended by the City Manager during the course of the year for a specific project or purpose, are temporary in nature, and meet infrequently. These Ad-Hoc Subcommittees are not subject to the requirements of the Ralph M. Brown Act.
Annually, as City operational or policy needs arise, the City Council may establish by official City Council action the following temporary Ad-Hoc Subcommittee to designate the Mayor and Vice Mayor to represent the City Council with Casino San Pablo/Lytton Tribe representatives under the Municipal Services Agreement, as needed, as follows:
• Casino San Pablo/Lytton Tribe Ad-Hoc Subcommittee (Mayor/Vice Mayor)
Individual Councilmember assignments to new, temporary ad-hoc subcommittees are being recommended by Mayor Ponce per SPMC Section 2.16.070. The City Council by formal motion and affirmed by majority vote may establish temporary ad-hoc subcommittees, and include them in the final adopted Resolution. All temporary ad-hoc subcommittees, once formally established by the City Council, are temporary in nature and will expire on December 31, 2024. Currently, there are no proposed City Council Ad-Hoc Subcommittees operationally required for CY 2024 at this time. This could potentially change during the course of CY 2024 as recommended by the City Manager for formal action at a future date.
Proposed Council Assignments for CY 2024 - Mayor Recommendations
Pursuant to SPMC Section 2.16.070, the new Mayor makes recommendations on all new City Council assignments to be affirmed by majority vote of the City Council to become effective via adopted Resolution (See Exhibit A and B attached to this Agenda Report). Listed below is the formal procedure and proposed timeline summarized by the City Manager, with official correspondence issued on December 19, 2023 in accordance with SPMC Section 2.16.070 requirements to facilitate recommendations by Mayor Ponce on all City Council assignments proposed for CY 2024, as follows:
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Date: |
Recommended Procedure(s): |
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December 19, 2023 |
City Manager issued City Council Assignment Procedural Guidelines Memorandum for CY 2024 to Mayor and City Council for review |
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Dec. 19, 2023 - January 8, 2024 |
Mayor formulated Recommendations for City Council Consideration per SPMC 2.16.070 |
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January 10, 2024 |
Mayor met with City Manager to review Mayor’s recommendations for agenda preparation |
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Tuesday, January 16, 2024 (Due to MLK Holiday Observance) |
Scheduled City Council Meeting to affirm Mayor’s recommendations for all City Council Assignments for approval by the City Council per SPMC 2.16.070 by adopted Resolution. |
FISCAL IMPACT
None associated with this action.
ATTACHMENT:
Att A - Proposed Resolution - Amended City Council Assignments for CY 2024
Att B - Exhibit A: New City Council Ad- Hoc Temporary and Standing Committees for CY 2024 (Mayor Recommendations)
Att C - Exhibit B: Mayor & City Council - New Individual City Council, Local & Regional Assignments for CY 2024 (Mayor Recommendations)