PREPARED BY: MATT RODRIGUEZ DATE OF MEETING: 03/17/2025
SUBJECT:
TITLE
CONSIDER RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN PABLO ESTABLISHING A NEW TEMPORARY AD-HOC SUBCOMMITTEE TO FACILITATE COUNCIL ATTENDANCE AND PARTICIPATION IN LOCALLY, RECOGNIZED BUSINESS ASSOCIATION/GROUP/WATCH DISCUSSIONS AND MEETINGS DURING CALENDAR YEAR 2025, EXPIRING ON DECEMBER 31, 2025; AND AFFIRMING COUNCILMEMBER APPOINTMENTS AS RECOMMENDED BY MAYOR ARTURO CRUZ PURSUANT TO SAN PABLO MUNICIPAL CODE SECTION 2.16.070
CEQA: This proposed action is not a project as defined by CEQA.
CITY MANAGER RECOMMENDATION
Recommendation
(1) Establish new Temporary Ad-Hoc Subcommittee; and
(2) Affirm the Mayor’s recommendations on Councilmember assignments by majority vote pursuant to the requirements of San Pablo Municipal Code (SPMC) Section 2.16.070 via adopted resolution.
Body
Compliance statements:
FY 2023-2025 Council Priority Workplan Compliance Statements:
City Council Standing Committees are contained in the FY 2023-25 Council Priority Workplan, effective March 1, 2023.
BACKGROUND
The City Council maintains a listing of active City Council Standing Committees for each Calendar Year which are individual Councilmember assignments involving representation to local and regional bodies, organizations, and committees, Joint Powers Authority Board of Directors (in which case the City is an official member), and other quasi-public agencies involving a number of public policy areas, including representation on the San Pablo Economic Development Corporation (SPEDC) in accordance with SPEDC adopted by-laws.
All Councilmember assignments are subject to the requirements of SPMC 2.16.070 while the SPEDC Board appointment is a separate action by the City Council affirmed by majority vote of the City Council.
BACKGROUND
The City Council maintains a list for each calendar year of City Council Member assignments to City Council Ad Hoc and Standing Committees and representation to local and regional bodies, organizations, and committees, Joint Powers Authority Board of Directors (in which case the City is an official member), and other quasi-public agencies involving a number of public policy areas, including representation on the San Pablo Economic Development Corporation (SPEDC) in accordance with SPEDC adopted by-laws. Pursuant to San Pablo Municipal Code (SPMC) Section 2.16.070 and State law, the Mayor makes Council Member assignments subject to majority approval by the City Council. In the case of SPEDC Board representation, the City Council approves a nomination by majority vote; the ultimate appointment is made by majority vote of the SPEDC Board.
Council Temporary Ad-Hoc Subcommittees for CY 2025
During Calendar Year 2025, a total of three (3) Temporary Ad-Hoc Subcommittees have been officially established by City Council Resolution 2025-012, approved on January 21, 2025 (See Attachment). One of these Temporary Ad-Hoc Subcommittees has since expired as of March 1, 2025 pursuant to its enabling resolution and Brown Act requirements.
Ad-Hoc Subcommittees are operationally recommended by the City Manager during the course of the year for a specific project or purpose, are temporary in-nature, and meet infrequently. These Ad-Hoc Subcommittees are not subject to the requirements of the Ralph M. Brown Act.
Amendment No.1: Temporary Ad-Hoc Subcommittees Proposed for CY 2025
As of March 2025, and proposed as Amendment No.1 to the Annual City Council Assignments for CY 2025, the City Manager is recommending the following Temporary Ad-Hoc Subcommittee be established for a limited, duration of time for Council representation, operational and policy/program development, as follows:
(1) Local Business Association/Group/Watch Meetings Ad-Hoc Subcommittee:
To represent the City Council; attend and participate in discussions of locally recognized business associations/group/watch meetings, in conjunction with City staff (and including SPEDC staff) to report back any relevant information for future policy development to support the local business community/economy, as deemed necessary.
(2) Councilmember Assignment by Mayor Recommendation per SPMC 2.16.070:
• Mayor Arturo Cruz
• Vice-Mayor Elizabeth Pabon-Alvarado
Individual Councilmember assignments to new, temporary ad-hoc subcommittees are being recommended by Mayor Cruz pursuant to the requirements of SPMC Section 2.16.070. For this newly proposed Temporary Ad-Hoc Subcommittee, Mayor Cruz recommends the Mayor and Vice-Mayor Pabon-Alvarado be assigned, as noted above. The City Council may affirm (or change the Mayor’s recommendation by motion) all Councilmember assignments by majority vote, and include them in the final adopted Resolution.
All Temporary Ad-Hoc Subcommittees, once formally established by the City Council, are temporary in nature and will expire on December 31, 2025 due to the requirements of the Ralph M. Brown Act.
FISCAL IMPACT
None associated with this action.
ATTACHMENT:
Att A - Resolution
Att B - City Council Ad- Hoc Temporary and Standing Committees for CY 2025 (Approved 01/21/25 by Resolution No.2025-012)
Att C - Revised Exhibit A (Proposed with Mayor’s Recommendation per 2.16.070)