PREPARED BY: ALICIA PLATT DATE OF MEETING: 10/21/2024
SUBJECT:
TITLE
CONSIDER ADOPTING A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN PABLO TO (1) AMEND THE CITY’S CLASSIFICATION AND COMPENSATION PLAN FOR FY 2024-25 to (1) REVISE THE FULL-TIME HUMAN RESOURCES/RISK MANAGER JOB SPECIFICATION AND ADJUST THE DIVISION MANAGERS’ SALARY SCHEDULE TO REFLECT INCREASED DUTIES AND RESPONSIBILITIES OF THE HUMAN RESOURCES/RISK MANAGER, AND (2) REVISE THE FULL-TIME CHIEF BUILDING OFFICIAL/PLAN CHECKER JOB SPECIFICATION TO REFLECT CURRENT ESSENTIAL OPERATIONAL FUNCTIONS AND QUALIFICATIONS, EFFECTIVE OCTOBER 21, 2024
CEQA: This proposed action is not a project as defined by CEQA.
Label
CITY MANAGER RECOMMENDATION
Recommendation
Adopt Resolution
Body
Compliance statements
FY 2023-2025 Council Priority Workplan Compliance Statements:
This action is not a priority in the Council Workplan but is necessary to effectuate an amendment to the City’s Classification and Compensation Plan and for City operations.
CEQA Compliance Statement
This proposed action is not a project as defined by CEQA
BACKGROUND
City Manager Administrative Authority
The City Manager serves as the Administration Head of the City, with powers of appointment; authority to re-organize City positions to meet City operational requirements; with further authority to develop the City’s Salary and Compensation Plan enumerated under Chapter 2.04 of the San Pablo Municipal Code (Sections 2.04.140; 2.04.170; 2.04.180; and 2.04.220).
Under the City of San Pablo’s Personnel Rules last adopted by Resolution 2014-031, Section 2.03 establishes the authority of the City Manager (as Personnel Officer) to prepare and make revisions to a Classification and Compensation Plan for all Miscellaneous/Classified Service positions (hereafter referred to as “the Plan”). The Plan includes an Employee Allocation List, Salary Range Schedules and Class Specifications.
Human Resources and Risk Manager Classification
On April 1, 2024, via Resolution 2024-046, the City Council approved the recommendation made by the City Manager which re-titled the Human Resources Manager position to Human Resources/Risk Manager classification which incorporated the daily management and oversight of the City’s workers’ compensation and risk management functions, and designated the Human Resources/Risk Manager to serve in this capacity, and as the City’s Primary Board Member to the Municipal Pooling Authority of Northern California (MPA) following the vacancy of the Assistant City Manager position, effective March 16, 2024.
Furthermore, under Section 5 of the MPA Joint Exercise of Powers Agreement, the MPA requires that each member City appoint either its City Manager or other designee responsible for its risk management function as a member of the MPA Board of Directors.
Additionally, at time of the re-titling of the Human Resources/Risk Manager classification in April 2024, a commensurate salary adjustment was not approved for these increasing duties and responsibilities. Instead, the City Manager approved a “Temporary Salary Advancement Within Range” adjustment pursuant to City’s adopted Personnel Rules while continuing to move forward with key HR recruitments in the City Manager’s Office. At this time, based on further operational evaluation and necessity, the City Manager requests that a commensurate labor market salary adjustment to be approved by City Council action for these increased duties and responsibilities under the Human Resources/Risk Manager classification.
Chief Building Official/Plan Checker Classification
The Chief Building Official/Plan Checker job specification was established in May 2019 and has not been updated since that time. The position duties, knowledge, and certification needs have evolved over time in line with the operational needs of the City. Given the evolution and operational changes in the duties and certification requirements, the City has determined that the job specification should be amended to reflect the current duties and minimum qualifications. As of October 16, 2024, the current Chief Building Official/Plan Checker position is vacant and requires modification to meet current City operational requirements.
Pursuant to administrative authority established under Chapter 2.04.180 of the San Pablo Municipal Code:
“It shall be the duty and responsibility of the City Manager to recommend to the City Council such reorganization of offices, positions, departments or units under his direction as may be indicated in the interest of efficient, effective and economical conduct of the city’s business.”
Proposed FY 2024-25 Plan Amendments
I. REVISING THE HUMAN RESOURCES/RISK MANAGER JOB SPECIFiCATION TO REFLECT INCREASED RESPONSIBILITY OF WORKERS’ COMPENSATION AND RISK MANAGEMENT FUNCTIONS AND ADJUSTMENT TO SALARY SCHEDULE TO REFLECT INCREASED RESPONSIBILITES
Department: City Manager’s Office
Employee Group: Division Managers (Non-represented)
The City Manager proposes a one-time labor market salary adjustment for the current Human Resources/Risk Manager classification due to the following operational considerations, as follows:
1. Re-assignment of all City workers’ compensation claims processing and insurance/liability responsibilities related to the City’s member agency participation in the self-insured Municipal Pooling Authority (MPA) of Northern California, effective April 1, 2024, and
2. Six (6) months of operational evaluation, necessity and program effectiveness by the Human Resources/Risk Manager position from April 1, 2024 - September 30, 2024 by the City Manager.
2024-25 Labor Market Analysis
Staff conducted a review of comparable Contra Costa County agencies and organizations with comparable classifications job specifications reflecting current levels of responsibility. A proposed salary range of $13,713 - $16,668 per month is comparable with these findings, and reflects an overall +10% labor market adjustment making the current classification within +/-5% from the labor market median point consistent with other one-time labor market salary adjustments for other classifications in the City. The revised Human Resources/Risk Manager job specification is attached as Exhibit A (See Attachment). The revised Division Managers’ Salary Schedule is attached as Exhibit B (See Attachment).
II. REVISING THE FULL-TIME CHIEF BUILDING OFFICIAL/PLAN CHECKER JOB SPECIFICATION TO REFLECT CURRENT ESSENTIAL FUNCTIONS AND QUALIFICATIONS
Department: Community Development Department
Employee Group: Division Managers (Non-represented)
Due to the operational necessity, the City Manager proposes amendments to the Chief Building Official/Plan Checker job specification to reflect the current essential functions and qualifications required operationally in the Community Development Department/building Services Division. The proposed job specification is attached as Exhibit C. (See Attachment)
Division Management (Non-Represented Employee Group)
The proposed FY 2024-25 Plan amendments to the job specification and salary adjustments for the Human Resources/Risk Manager and the amendments to the job specification for the Chief Building Official/Plan Checker are for non-represented Division Managers; therefore, no meet and confer obligations are triggered by the proposed amendments.
FISCAL IMPACT
The proposed salary adjustment for the Human Resources/Risk Manager classification is cost-neutral for the FY 2024-25 period with funding for the proposed FY 2024-25 Plan Amendment to be offset by FY 2024-25 City Manager Departmental budget cost savings from two (2) current FTE vacancies in the City Manager’s Office since July 2024. Additionally, one-time, supplemental funding for covering all salary and benefit costs associated with all current FTE allocations to the City Manager Department Budget was previously approved via Resolution 2024-101 on July 15, 2024, for the remainder of the FY 2024-25 period.
The proposed salary schedule for the Human Resources/Risk Manager classification - Step A- $13,713, Step B - $14,398, Step C - $15,118, Step D - $15,874, Step E - $16,668 per month (See Attachment B).
There are no funding impacts for the proposed amendments to the Chief Building Official/Plan Checker job specification at this time.
ATTACHMENTS:
Att A - Resolution
Exhibit A - Proposed revised Human Resources/Risk Manager Job Specification
Exhibit B - Proposed revised Division Managers Salary Schedule
Exhibit C - Proposed revised Chief Building Official/Plan Checker Job Specification