PREPARED BY: ALICIA PLATT DATE OF MEETING: 10/20/2025
SUBJECT:
TITLE
CONSIDER ADOPTING RESOLUTION AMENDING THE CITY’S CLASSIFICATION AND COMPENSATION PLAN FOR FY 2025-26 BY (1) CORRECTING THE PUBLICLY POSTED ASSOCIATION OF INTERMEDIATE EMPLOYEES FY 2025-26 SALARY SCHEDULE DUE TO AN ADMINISTRATIVE ROUNDING ERROR; AND (2) RE-ESTABLISHING ONE (1) FTE DEPUTY CITY CLERK POSITION IN THE CITY MANAGER’S OFFICE IN SUPPORT OF THE CITY CLERK FUNCTION
CEQA: This proposed action is not a project as defined by CEQA.
Label
CITY MANAGER RECOMMENDATION
Recommendation
Adopt Resolution
Body
Compliance statements
FY 2025-2027 Council Priority Workplan Compliance Statements:
Continue to be an “Employer of Choice” to attract and retain talent and to continue to provide the community with exceptional services is in the FY 2025-27 City Council Priority Workplan, effective April 7, 2025
CEQA Compliance Statement
This proposed action is not a project as defined by CEQA
BACKGROUND
Pursuant to San Pablo Municipal Code Section 2.04.220, the City Manager prepares a salary plan for submittal to the City Council and adoption annually, which was done as part of the adoption of the operating budget and may be further amended from time to time.
The City Council adopted a two-year General Fund Operating Budget on May 20, 2024, for the period FY 2024-25 and 2025-26. The proposed amendments to the Classification and Compensation Plan (hereafter referred to as “the Plan”) are to ensure that the publicly posted FY 2025/26 Association of Intermediate Employees (AIE) salary schedule matches the precise hourly rates used in payroll processing.
FY 2025-26 Class and Comp Plan Adopted
On June 16, 2025, the City Council approved the Fiscal Year 2025-26 salary schedules, including the schedule for the Association of Intermediate Employees (AIE), by Resolution 2025-081.
Proposed Plan Amendments for FY 2025-26
Following approval of the Fiscal Year 2025-26 salary schedules, staff identified a decimal rounding error in the rates on the publicly posted AIE salary schedule, effective July 1, 2025. While the City’s payroll system correctly calculates and pays employees using the accurate four-decimal-place hourly rate, the rates shown in the posted schedule do not align with the system-calculated figures due to this rounding error.
This correction is administrative in nature and is being brought forward to ensure that the publicly posted AIE salary schedule matches the precise hourly rates used in payroll processing. There is no impact on employee compensation, as all employees have continued to receive the correct negotiated FY 2025-26 salary amounts.
AIE representation has been notified of the proposed correction and raised no objections. Additionally, there is no meet-and-confer obligation associated with this administrative adjustment.
All other salary schedules approved by the City Council on June 16, 2025, by Resolution 2025-081 were verified and found to be accurate; therefore, no changes are required to those schedules.
On June 16, 2025, by Resolution 2025-082, the Council approved the creation of a new unrepresented management classification of Manager of Council Services, Elections and Records (MCSER) to replace the Assistant City Clerk position in the FY 2025-26 Classification and Compensation Plan.
Due to an unsuccessful open recruitment and a temporary hiring freeze effective October 1, 2025, through March 31, 2026, City staff recommends re-establishing one (1) confidential and unrepresented FTE Deputy City Clerk position in place of the MCSER role in the adopted FY 2025/26 City Manager’s Office (CMO) Departmental budget. This change serves as a cost-saving measure while continuing to meet operational needs within the CMO.
If authorized, City staff will conduct an internal HR recruitment for the Deputy City Clerk position. This action will result in no increase to the adopted FY 2025-26 FTE count in accordance with the City’s Personnel Rules.
The difference in annual salary between the two classifications will result in an estimated FY 2025-26 budget salary savings of approximately $60,557.
Summary of Proposed FY 2025-26 Amendments:
1) Correct the posted AIE salary schedule effective July 1, 2025, and
2) Re-establish the Deputy City Clerk position to replace the Manager of Council Services, Elections and Records, and present these amendments to the City Council on October 20, 2025, for formal consideration and approval by adopted Resolution per the requirements of SPMC Section 2.04.220.
Budget, Fiscal & Legislative Standing Committee Review
On September 29, 2025, the Budget, Fiscal & Legislative Standing Committee (Pabon-Alvarado; Ponce) reviewed the proposed amendment to the Salary Schedules for all AIE-represented employee classifications contained in the Revised FY 2025-26 Classification and Compensation Plan due to the administrative rounding error, and the re-establishment of the Deputy City Clerk and accepted staff recommendation that this item be submitted for consideration and formal approval to the City Council on October 20, 2025.
FISCAL IMPACT
There is no fiscal impact as a result of proposed amendments. Also, if approved, the re-establishment of the Deputy City Clerk, will result in a cost savings measure as city staff will conduct an internal recruitment and appoint at on or after April 1, 2025, and the difference in FTE annual salary between the two positions (MCSER and Deputy City Clerk) will result in a FY 2025/26 budget salary savings of approximately $60,557.
ATTACHMENTS:
Att 1 - Resolution 2025-###
Exhibit A - Corrected AIE Salary Schedule
Exhibit B - Deputy City Clerk Job Description