PREPARED BY: AMANDA BOOTH DATE OF MEETING: 06/05/17
SUBJECT:
TITLE
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN PABLO AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH MICHAEL BAKER INTERNATIONAL FOR ENVIRONMENTAL ASSESSMENT CONSULTING SERVICES FOR CEQA AND NEPA CLEARANCE FOR THE RUMRILL COMPLETE STREETS PROJECT IN THE AMOUNT OF $199,799 WITH A 9% CONTINGENCY FOR A TOTAL AUTHORIZATION OF $218,000 AND REALLOCATE $100,00 FROM THE CITY HALL ROOFING CIP (CHL-ROF), $13,000 FROM THE DAVIS PARK SENIOR CENTER ROOF PROJECT (SRD-ROF) AND $30,000 FROM THE DAVIS PARK MULTI-USE ROOM ROOF PROJECT (MUD-ROF) TO FUND THE CEQA/NEPA CLEARANCE FOR THE RUMRILL COMPLETE STREETS PROJECT (RUM-CST)
Label
CITY MANAGER RECOMMENDATION
Recommendation
Adopt Resolution
Body
Compliance statements
Infrastructure - Admin/Operations - (6) Capital Improvement Projects, (6.2.13) Rumrill Complete Streets Corridor Mobility Plan is an adopted policy item under the FY 2015-17 City Council Priority Workplan, effective October 1, 2016.
CEQA Compliance Statement
This resolution directs Michael Baker International to determine and satisfy California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA) requirements for the Rumrill Complete Streets Project.
BACKGROUND
The City of San Pablo, in collaboration with the City of Richmond, commissioned a Complete Streets Study that considered options for improving Rumrill Boulevard for all road users. This study, which was finalized in 2015, developed a project scope and 30 percent plans for improvements. The Rumrill Complete Streets Project is a two-mile-long project that modifies Rumrill Boulevard in the City of San Pablo between Costa Avenue and San Pablo Avenue.
The project proposes to modify Rumrill Boulevard to add Class II and Class IV bikeways or cycle tracks in both directions of travel, while reducing the number of vehicle travel lanes in both directions and adding left turn pockets along the corridor. Related improvements include landscaped buffers, parking protection, and striped buffers as well as potential physical barriers such as landscaping and curbing. In addition, the Project will include traffic signal modifications, an additional traffic signal, cross walk, lighting and concrete improvements (i.e. curb ramps, sidewalk, driveways, and median), and flashing beacons, as well as storm drainage improvements, including green infrastructure and landscaping improvements.
The City of San Pablo was awarded a $4.3-million-dollar Active Transportation (ATP) Grant from the Metropolitan Transportation Commission (MTC) for Project design and construction; however, staff at the California Department of Transportation (Caltrans) have determined that environmental compliance through the California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA) must be completed prior to issuance of funds from the ATP program. The City of San Pablo was also awarded an $864,634 USEPA San Francisco Bay Water Quality Improvement Fund Grant to implement bioretention swales as part of the project. This funding includes $75,000 to assist with CEQA and NEPA compliance.
On April 2, 2017, staff issued a Request for Proposals for Rumrill Boulevard Complete Streets Environmental Assessment Consulting Services for the development of the CEQA and NEPA clearance documentation. Staff received seven proposals and after proposal review, five consultant teams were selected to interview. Interviews were conducted on May 22, 2017 to evaluate candidates’ presentation and competences. A consultant team of Michael Baker International and WRECO presented the best overall proposal and are recommended for selection for the requested services.
This City Council item is requesting authorization to enter into an agreement with Michael Baker International with WRECO, as sub consultant. The term of the agreement will be until the completion of the project which is expected to be June 2018. Staff is requesting authorization for the City Manager to enter into an agreement with Michael Baker for the above services for the amount of $199,799 with a 9% contingency for a total authorization of $218,000. Staff is also requesting that $143,000 in unspent funds from CIP projects be reallocated from the accounts listed below to fund this project. The remaining project budget ($75,000) would be funded through the SFBWQIF Grant Account Number 320-3200-43600-RUM-EPA.
|
Project |
Account Number |
Task Code |
Comments |
Transfer Amount |
|
City Hall Roofing |
320-3200-43600 |
(CHL-ROF) |
Project not required due to new City Hall |
$100,000 |
|
Davis Park Senior Center Roof |
320-3200-43600 |
(SRD-ROF) |
Project savings |
$13,000 |
|
Davis Park Multi-Use Room Roof |
320-3200-43600 |
(MUD-ROF) |
Project savings |
$30,000 |
|
Total Transfer Amount |
$143,000 |
FISCAL IMPACT
The contract amount is $199,799 with an available 9 percent contingency amount of $18,201, for a total authorization of $218,000. Funding of the Environmental Assessment for CEQA and NEPA Clearance for the Rumrill Complete Streets Project will be provided through four funding sources:
• $75,000 is available from grant funding through the EPA SFBWQIF 320-3200-43600-RUM-EPA; this funding is also scheduled for appropriation at the June 5, 2017 Council meeting
• $100,00 would be reallocated from CIP Project CHL-ROF to RUM-CST
• $13,000 would be reallocated from CIP Project SRD-ROF to RUM-CST
• $30,000 would be reallocated from CIP Project MUD-ROF to RUM-CST
|
Transaction |
From: Project Name |
Account Code |
To: Task Code |
Amount |
|
Appropriated |
SFBWQIF Grant |
320-3200-43600 |
RUM-EPA |
$75,000 |
|
Reallocated |
CIP Project CHL-ROF |
320-3200-43600 |
RUM-CST |
$100,000 |
|
Reallocated |
CIP Project SRD-ROF |
320-3200-43600 |
RUM-CST |
$13,000 |
|
Reallocated |
CIP Project MUD-ROF |
320-3200-43600 |
RUM-CST |
$30,000 |
|
Total Appropriation |
$218,000 |
ATTACHMENT: Contract with Michael Baker International