PREPARED BY: GREG DWYER DATE OF MEETING: 06/17/2024
SUBJECT:
TITLE
CONSIDER ADOPTING RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH SKY ELEMENTS, LLC, FOR A DRONE SHOW SERVICE FOR THE 4TH OF JULY MULTI-CULTURAL CELEBRATION IN AN AMOUNT NOT TO EXCEED $120,000 OVER THREE (3) FISCAL YEARS, EFFECTIVE JULY 1, 2024
CEQA: This proposed action is not a project as defined by CEQA.
Label
CITY MANAGER RECOMMENDATION
Recommendation
Adopt Resolution
Body
council priority workplan statement
Promote Civic Engagement and Awareness in All City Programs/Services is an adopted priority under the FY 2023-25 Council Priority Workplan, effective May 1, 2023.
BACKGROUND
Sky Elements Drone Shows is the leading drone light show provider in the United States. Drone light shows and aerial performances are redefining the future of entertainment on an immense scale.
Last year was the first year we held a drone show in place of a fireworks show in the City of San Pablo. Sky Elements, LLC was the company that provided Drone Show Services (consisting of 100 drones for a cost of $40,000) at the 2023 Multi-Cultural 4th of July Celebration. The show was well received by all in attendance and staff felt some of the positive effects of the drone over a fireworks show. Some of the positive effects of the drone show were; reduced air pollution as they do not emit particles into the atmosphere, unlike fireworks, and lower noise pollution as they were quieter and less disruptive to both people, wildlife, and pets, and they did not leave behind debris or litter, making cleanup much easier than when we had the fireworks show, which saved staff labor costs.
This item was taken before the Community Services Standing Committee (Pineda/Cruz) on June 4, 2024, where it was unanimously recommended to come before the City Council for formal review.
Staff recommends executing a new agreement with Sky Elements, LLC at an annual cost of $40,000, in an amount not to exceed $120,000, effective July 1, 2024, and running through FY 2026-27. By committing to a three-year contract, staff is securing a reputable vendor, receiving a flat annual rate for the next three years, while expanding the number of drones being added to the show every year, please see the chart below.
|
Fiscal Year |
Amount |
# of Drones |
|
FY 2024-25 |
$40,000 |
150 |
|
FY 2025-26 |
$40,000 |
175 |
|
FY 2023-27 |
$40,000 |
200 |
|
TOTAL |
$120,000 |
|
FISCAL IMPACT
The City has budgeted the cost of this contract as part of the adopted FY 2024-25 and FY 2025-26 Biennial Operating Budget and this particular contract will fall under the cost of the 4th of July Multi-Cultural Celebration in the Community Services Departmental budget.
ATTACHMENTS
Att A - Resolution
Att B - Proposed Contractual Agreement with Sky Elements, effective July 1, 2024