PREPARED BY: JEREMY JOHNSON DATE OF MEETING: 06/20/16
SUBJECT:
TITLE
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN PABLO AUTHORIZING THE CITY MANAGER TO ENTER INTO CONTRACTS AND / OR PURCHASE ORDERS WITH CONTRA COSTA COUNTY FOR FORENSIC AND JAIL ACCESS SERVICES ON AN ANNUAL BASIS SUBJECT TO THE AVAILABILITY OF CITY COUNCIL APPROVED FUNDING IN THE APPLICABLE FISCAL YEAR, WITH THE CURRENT COST ESTIMATED TO BE $227,519 FOR FORENSIC SERVICES AND $57,600 FOR JAIL ACCESS FEES
Label
CITY MANAGER RECOMMENDATION
Recommendation
Adopt Resolution
Body
Compliance statements
Services provided constitute Police Department operational necessity and thus are consistent with the Public Safety Policy Area of the City Council adopted Priority Workplan for FY 2015-17 dated July 1, 2015.
CEQA Compliance Statement
This is not a project as defined by CEQA.
BACKGROUND
The Police Department currently acquires services from Contra Costa County for several forensic and laboratory services including, but not limited to fingerprint analysis, drug testing, sexual assault examinations, and general criminalist services. These services are critically important to the basic operations of the police department by assisting police officers and detectives during their criminal investigations. Forensic services provide laboratory testing along with scientifically validated results which aid in the identification, capture and conviction of criminals within the community. The anticipated annual cost for forensic services is approximately $227,519.
The police department also acquires services from Contra Costa County as the sole arrestee intake facility in the county and charges a jail access fee per arrestee booked into the Main Detention Facility in Martinez, CA. The Contra Costa County Office of the Sheriff accepts and houses all qualified individuals arrested by the San Pablo Police Department who are not qualified for an immediate release. The anticipated annual cost for jail access fees is approximately $57,600.
Public Bidding Requirements
Under Section 3.16.110 of the San Pablo Municipal Code, this contract is exempt from city bidding requirements because (1) specialized services combined with equipment and products, in which the City acquires and installs equipment but must also retain specialized services for consulting on use, training, installing, maintaining and servicing the products pursuant to Section 3.16.110(B); and (2) sole source contracts because Contra Costa uniquely provides these services pursuant to Section 3.16.110(C).
Both the Forensic Services and the Jail Access Fees provided by Contra Costa County are specialized services which are an integral part of the operation and functioning of the police department and provided solely by Contra Costa County.
FISCAL IMPACT
Funding for this contract in the amount of $227,519 for forensic services is currently budgeted in the FY 2015-17 Two-Year Operating Budget - Police Department Budget (#100-1810-43600). A total of $57,600 for increased Booking Fees was not budgeted for FY 2016/17 period due to increased costs by the Contra Costa County Office of the Sheriff. However, a mid-cycle budget adjustment was approved on June 6, 2016 by the City Council which will augment these increased expenses related to these services through the end of June 30, 2017. No additional appropriation is needed at this time.