PREPARED BY: MATTHEW BROWN DATE OF MEETING: 02/05/2024
SUBJECT:
TITLE
CONSIDER ADOPTING RESOLUTION (1) ACCEPTING WORK PERFORMED BY DOOLITTLE CONSTRUCTION, LLC FOR THE FY2022/23 CITYWIDE SLURRY SEAL PROJECT (0602) AS COMPLETE; (2) DIRECTING A NOTICE OF COMPLETION TO BE PREPARED AND FILED WITH THE COUNTY RECORDER; AND (3) RE-APPROPRIATING UNUSED FUNDS IN THE AMOUNT OF $302,469 TO THE SB1 RMRA FUND BALANCE AND UNUSED FUNDS IN THE AMOUNT OF $25,870 TO THE BUSH AVENUE POCKET PARK PROJECT (0502);
CEQA: The project is exempt from the California Environmental Quality Act (“CEQA”) pursuant to Public Resources Code sections 21083 and 21084 and 14 C.C.R. Sec. 15301 because it consists of the rehabilitation of existing street pavement within the City. There was no increase in the number of lanes and no scenic resource was altered or removed.
Label
CITY MANAGER RECOMMENDATION
Recommendation
Adopt Resolution
Body
COUNCIL PRIORITY WORKPLAN statement
Major Policy Goal: Build a Healthy Community - 109 Develop Public Facilities for Active Living is a priority item under the FY 2023-25 Council Priority Workplan, effective on May 1, 2023 through Resolution 2023-058 and amended on August 7, 2023 through Resolution 2023-130.
BACKGROUND
The FY2022/23 Citywide Slurry Seal Project (0602) was a major maintenance project to assure the longevity and strength of roadways throughout the City of San Pablo. Work included pavement striping, dig out repair, and resurfacing roadways with a pavement slurry to restore a wearing surface to over 70 streets across the City. The project utilized SB1 funds via the Road Maintenance and Rehabilitation Account (RMRA) in the State Transportation Fund.
On April 03, 2023 through Resolution 2023-044, City Council awarded the construction contract to Doolittle Construction, LLC (Doolittle) in an amount of $741,740.50 with a 15% contingency for a total authorization of $853,002. The Notice to Proceed letter was issued on April 19, 2023. A contract amendment was implemented with Doolittle on July 17, 2023 to include crack sealing as part of the project, which increased the contract by $298,326.16 with an additional $10,000 contingency, raising the authorized contract not to exceed amount to $1,151,328.16. Due to the nature of similar work, slurry seal scope was assigned to Doolittle to utilize funding from the Rumrill Boulevard Complete Streets Project in the amount of $78,275 to fund Doolittle to Slurry Seal the Wildcat Creek Trail.
Final construction contract was determined to be $920,000.34 and Doolittle concurred with this this amount on January 2, 2024. Notable change orders included the amended crack seal work, herbicide replacement, adding hydrant markers, and additional slurry work to the Wildcat Creek Trail. Several streets were deleted from the project due to the work by utility companies and to impending private development. Work was substantially completed on October 31, 2023.
By adopting the attached resolution, the City Council will accept the work as complete and authorize the City Engineer to issue a Notice of Completion. This action will allow the title of the work to transfer from the contractor to the City. The City is holding a 5% retention on this project. After the prescribed period of recordation of the Notice of Completion, the City will release the final retention payment.
Furthermore, the proposed resolution will re-appropriate unused project funds in the amount of $302,469 back to the SB1-RMRA fund balance, and unused project funds in the amount of $25,870 to the Bush Pocket Park Project (0502).
FISCAL IMPACT
The fiscal impacts for the project are outlined in the tables below.
Project Budget |
|
|
Funding Source |
Fund/Account Code |
Amount |
FY2021/22 CIP General Funds |
320-0602-43604-GEN-422 |
$187,496 |
SB1 RMRA Funds |
320-0602-43604/5-SB1-223 |
$1,128,592 |
State Coastal Conservancy Grant Funds |
320-0700-43604-SCC-221 |
$ 78,275 |
PG&E Revenues |
320-0602-43604-GEN-422 |
$ 14,528 |
TOTAL |
$1,408,891 |
Project Expenditures |
|
Description |
Amount |
Preliminary Engineering & Design (Harrison Engineering) |
$30,658 |
Construction Contract (Doolittle) - Includes 5% Retention |
$920,000.34 |
Construction Management & Inspection (Park Engineering) |
$129,893.61 |
TOTAL |
$1,080,552 |
Action |
From Fund/ Account Code |
Amount |
To Fund /Account Code |
Amount |
Re-appropriate |
FY2021/22 CIP General Funds (320-0602-43602/4-GEN-422) |
$25,870 |
320-0502-43602-GEN-424 |
$25,870 |
Re-appropriate |
SB1 RMRA Funds (320-0602-43604-SB1-223) |
$302,469 |
221-0000-49999 (SB1 RMRA Fund) |
$302,469 |
TOTAL |
$328,339 |
ATTACHMENTS
Att A - Resolution