PREPARED BY: ALLAN A. PANGANIBAN DATE OF MEETING: 01/21/2025
SUBJECT:
TITLE
CONSIDER ADOPTING A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN PABLO (1) ACCEPTING WORK PERFORMED BY CENTRAL ROOFING, INC. FOR THE COMMUNITY CENTER ROOF REPLACEMENT PROJECT (0107) AS COMPLETE, AND (2) DIRECTING CITY ENGINEER TO FILE A NOTICE OF COMPLETION WITH THE COUNTY RECORDER
CEQA: This proposed action is not a project as defined by CEQA.
Label
CITY MANAGER RECOMMENDATION
Recommendation
Adopt Resolution
Body
Compliance statements
FY 2023-2025 Council Priority Workplan Compliance Statements:
Build a Healthy Community is a Major Policy Goal contained in the Fiscal Year 2023-25 City Council Priority Workplan, effective March 1, 2023.
CEQA Compliance Statement
This Project was previously determined to be categorically exempt from environmental review pursuant to CEQA Guidelines Section 15301, Existing Facilities, as it consists of operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of use beyond that existing at the time of the lead agency’s determination. The CEQA Notice of Exemption was filed with the County Recorder on July 26, 2024.
BACKGROUND
The project goal was to replace the Community Center Roof which consisted of clay tile materials. It started experiencing leaks in 2019. The new roof consists of standing seam metal roof.
The roof materials were purchased from a vendor who participates in the California Multiple Award Schedules (CMAS) program provided by California’s Department of General Services. On June 10, 2024, City Council authorized the purchase of roofing materials for the roof replacement project pursuant to Resolution 2024-082.
City Council awarded the construction contract on July 1, 2024 pursuant to Resolution 2024-091 to Central Roofing, Inc. in the amount of $254,000 with a 15% contingency for a total authorization not to exceed $292,100. The Notice to Proceed became effective on August 19, 2024. Work was substantially completed during the week of September 9, 2024. Several punch list items were concluded by October.
A contract change order was issued on December 17, 2024, which included installing temporary roofing materials for a rare August rain shower, installing roof valley system that include transitions between old and new metal roof, and adding a vented ridge closure and skylights.
The final contract amount to Central Roofing Inc. is $291,696.99. The proposed final estimate letter was issued to Central Roofing Inc. on December 19, 2024. The final project costs are indicated on the table below. Central Roofing Inc. has concurred and accepted the final estimate through a correspondence dated December 19, 2024.
The City Engineer has determined that the above work has been completed in accordance to the plans and specifications.
By adopting the attached resolution, the Council will accept the work as complete and authorize the City Engineer to issue a Notice of Completion. This action will allow the title of the work to transfer from the Contractor to the City and will enable processing the final payment.
The City is holding 5% retention on this project. After the prescribed period of recordation of the Notice of Completion, the City will release the final retention.
In order to maintain this new infrastructure, maintenance will need to be performed on a regular basis. Tasks such as cleaning gutters and downspouts and annual inspections will be ongoing with an approximate costs of $2,000 per year.
FISCAL IMPACT
Project Budget
The project budget was derived from the Building and Facilities Maintenance Reserve Fund (Fund 130). City Council appropriated a total amount of $544,600 to the project through Resolutions 2024-082 and 2024-091.
The appropriated project budget and project expenditures are as follows:
|
|
Account |
Task Code |
Amount |
Resolution |
|
Materials |
130-0000-49999 |
320-0107-43604-IBF-425 |
$203,500 |
2024-082 |
|
Construction |
130-0000-49999 |
320-0107-43604-IBF-425 |
$292,100 |
2024-091 |
|
Construction Management |
130-0000-49999 |
320-0107-43605-IBF-425 |
$37,000 |
2024-091 |
|
Project Management & Building Permit |
130-0000-49999 |
320-0107-43600-IBF-425 |
$12,000 |
2024-091 |
|
Total |
|
|
$544,600 |
|
Project Expenditures
|
Description |
Vendor |
Amount |
|
Materials |
The Garland Company |
$170,164 |
|
Construction |
Central Roofing Inc. |
$291,697 |
|
Construction Management |
Park Engineering |
$ 20,800 (Estimated) |
|
Project Management |
Mercurio Engineering |
$ 7,670 |
|
Building Permit |
Building Division |
$ 836 |
|
TOTAL |
$491,167 |
The remaining estimated funds in the amount of $53,433 will be revert back to the Building and Facilities Maintenance Reserve Fund balance (Fund 130). If actual expenditures are less then estimated costs, the difference of unused funds will also revert to the Building and Facilities Maintenance Reserve Fund balance.
ATTACHMENTS:
Att A - Resolution