PREPARED BY: JEAN CLARK DATE OF MEETING: 12/18/2023
SUBJECT:
TITLE
CONSIDER RESOLUTION AUTHORIZING THE WAIVER OF FEES FOR USE OF THE RUMRILL SPORTS PARK KIOSK, AND A TWO-THIRDS (2/3) REDUCED FEE AT RUMRILL SPORTS PARK FOR FIELDS 1 AND 2 FOR THE SAN PABLO UNITED YOUTH SOCCER CLUB FOR THE 2024 WINTER/SPRING SEASON
CEQA: The proposed action is not a project as defined by CEQA.
Label
CITY MANAGER RECOMMENDATION
Recommendation
Adopt Resolution
Body
Compliance statements
FY 2023-25 City Council Priority Work Plan Compliance Statement
Expand safe, family friendly park space is an adopted priority item under the FY 2023-25 City Council Priority Workplan, effective May 1, 2023.
BACKGROUND
On November 14, 2023 Rafael Torres, President of San Pablo United Youth Soccer Club (SPUYSC), submitted a letter to the City of San Pablo requesting the waiver of fees for Rumrill Sports Park for the following dates:
• Rumrill Sports Park Kiosk and Fields 1, 2 and 3, January 3, 2024 - June 30, 2024
o Mondays, Wednesdays 5:00 pm - 9:00 pm
o Tuesdays, Thursdays, Fridays, 5:00 pm - 8:00 pm
o Saturdays and Sundays 9:00 am - 5:00 pm
o Excludes City Holidays/Closure Dates
Under existing City policies, the Rumrill Kiosk is eligible for a fee waiver, and Rumrill Fields 1 and 2 are eligible for a two-thirds reduced fee but not a complete waiver. Light fees, damage deposit, and hourly base rate rental fees for Rumrill Field 3, however, are not eligible for a fee waiver or reduction.
SPUYSC is a volunteer-run, non-profit organization dedicated to the youth and families in the City of San Pablo and surrounding communities and provides approximately 200 boys and girls ages 3 to 18 years the opportunity to play soccer. Through the sport of soccer, the SPUYSC has been able to increase healthy activity for participants in an outdoor environment and promote sportsmanship, leadership, and teambuilding skills.
The SPUYSC enjoys offering soccer programs in the San Pablo community and promotes the philosophy that all children registered in its programs will be accepted regardless of their religion, race, gender, or immigration status and that no children are left behind due to socioeconomic disadvantages.
Organizations requesting fee waivers need to submit supporting paperwork such as articles of incorporation, updated roster/membership, list of organization officers and contact information, certificate of insurance, and copy of the organization’s by-laws.
As a condition of the fee waivers for use of the Rumrill Sports Park, a representative of the SPUYSC must participate in at least two major City events which include the Fourth of July, Holiday Tree Lighting, and City Hall-O-Ween. In addition, participants of the SPYUSC who reside within the incorporated City of San Pablo boundaries must receive a reduced registration rate.
Staff recommends that the City Council approve a fee waiver for SPUYSC’s use of the Rumrill Kiosk, and a two-thirds reduced fee for SPUYSC’s use of Rumrill Fields 1 and 2 through June 30, 2024 for the requested dates and times, subject to the conditions outlined above.
COMMUNITY SERVICES STANDING COMMITTEE
On December 5, 2023 this item was taken before the Community Services Standing Committee (Cruz/Pineda) for its review and the Committee unanimously recommended moving forward to City Council to approve the waiver of fees for use of Rumrill Sports Park Kiosk, and a two-thirds reduced fee at Rumrill Sports Park fields 1 and 2 as outlined in this staff report.
FISCAL IMPACT
Adoption of the proposed resolution will result in a loss of approximately $32,565 in rental revenues to the City.
Attachments:
Att A - Resolution
Att B - SPUYSC Field Rental Application Packet
Att C - SPUYSC Fee Waiver Breakdown Winter Spring 2024