PREPARED BY: ITZEL GOMEZ DATE OF MEETING: 01/21/2025
SUBJECT:
TITLE
CONSIDER ADOPTING A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN PABLO (1) ACCEPTING WORK PERFORMED BY UNITED STORM WATER, INC. FOR THE CITYWIDE TRASH CAPTURE DEVICE INSTALLATION PROJECT (0305) AS COMPLETE; (2) DIRECTING CITY ENGINEER TO FILE A NOTICE OF COMPLETION WITH THE COUNTY RECORDER; AND (3) RE-ALLOCATING PREVIOUSLY APPROPRIATED FUNDS IN THE AMOUNT OF $33,300 FROM THE CITYWIDE TRASH CAPTURE DEVICE INSTALLATION PROJECT (0305) TO THE LEROY HEIGHTS STORM DRAIN PROJECT (0306) AND THE MCNEIL PARK PROJECT (0501)
CEQA: The Citywide Trash Capture Device Installation Project was assessed and determined to be Categorically Exempt from environmental review under Section 15301 of the CEQA Regulations. The CEQA Notice of Exemption was filed at the Contra Costa County Clerk’s Office on June 12, 2024.
Label
CITY MANAGER RECOMMENDATION
Recommendation
Adopt Resolution
Body
Compliance statements
Major Policy Goal: Build a Healthy Community-109 Develop Public Facilities for Active Living is an adopted policy item contained in the FY 2023-25 Adopted City Council Priority Workplan updated May 1, 2023.
BACKGROUND
The NPDES program aims to improve water quality and creek health by reducing or eliminating polluted runoff. The City of San Pablo's NPDES Permit (No. CAS612008) was recently updated and reissued on July 1, 2022. The new permit (MRP 3.0) includes strict compliance requirements for reducing trash in creeks through the City's storm drain network, known as provision C.10.
Provision C.10.a. of the NPDES permit requires the City to implement trash load reduction control actions, including full trash capture systems, “to meet the goal of 100 percent trash reduction or no adverse impact” to the creeks by June 30, 2025. One of the planned measures involves installing additional full trash capture systems, called Connector Pipe Screen (CPS) devices, in specific storm drain inlets throughout the City by 2025. The project goal for the Citywide Trash Capture Device Installation Project (“Project”, CIP 0305) was to comply with provision C.10 and fulfill the expectations outlined in the City’s Long Term Trash Management Plan and the NPDES permit.
The Project was broken up into two phases as follows:
Phase 1-Rumrill Blvd Locations: City Staff originally identified 44 storm drain inlets where CPS devices could be installed or repaired along Rumrill Blvd. However, the construction management team determined that only 41 storm drain inlets were feasible for CPS device installation due to inlet configuration and system redundancy.
Phase 2-Other Citywide Locations: City Staff identified 72 inlets in the City’s ROW as feasible for CPS devices based on existing inlet and pipe sizing information. Upon inspection by the construction management team, only 58 of these storm drain inlets were actually feasible for CPS device installation.
City Council awarded the construction contract on July 1, 2024 pursuant to Resolution 2024-093 to United Storm Water, Inc in the amount of $145,558 with a 10% contingency for a total authorization not to exceed $160,114. The Notice to Proceed became effective on August 14, 2024. Work was substantially completed during the week of October 14, 2024.
A contract change order was issued on November 12, 2024 to reduce the quantities of the items not installed and revise the contract amount.
The final contract amount to United Storm Water, Inc. is $124,882. The proposed final estimate letter was issued to United Storm Water, Inc. on November 12, 2024. The final project costs are indicated in the table below.
The City Engineer has determined that the above work has been completed in accordance with the plans and specifications.
By adopting the attached resolution, the Council will accept the work as complete and authorize the City Engineer to issue a Notice of Completion. This action will allow the title of the work to transfer from the Contractor to the City and will enable processing the final payment.
The City is holding 5% retention on this project. After the prescribed period of recordation of the Notice of Completion, the City will release the final retention.
In order to maintain this new infrastructure, maintenance will be performed on a regular basis. Tasks such as CPS device cleaning, storm drain inlet cleaning, and CPS device repair will be ongoing with an approximate additional cost of $25,000 per year for the 99 newly installed devices. There are already 118 existing CPS devices which are being maintained at a current approximate cost of $32,000 per year.
FISCAL IMPACT
The appropriated project budget and project expenditures are as follows:
Project Budget
The overall project budget is outlined below:
|
Fund Source |
Fund/Account |
Amount |
Appropriated |
|
FY23 GFDR |
320-0305-43604-GEN-424 |
$100,000 |
Reso 2023-017 Reso 2024-093 |
|
FY24 NPDES Operating Budget |
320-0305-43604-GEN-424 |
$22,390 |
Reso 2024-093 |
|
CNRA Grant Fund (Rumrill Complete Streets Project) |
320-0700-43604-CNR-217 |
$37,724 |
Reso 2024-093 |
|
Adopted FY25 CIP Funds |
320-0305-43605 |
$20,000 |
Reso 2024-064 |
|
TOTAL: |
|
$180,114 |
|
Project Expenditures
The overall project expenditures were below the original budget and are outlined below:
|
Description |
Amount |
|
Construction (United Storm Water, Inc) |
$124,882 |
|
Construction Management (Park Engineering) |
$21,879 (Estimated) |
|
Misc. (CEQA) |
$53 |
|
TOTAL: |
$146,814 |
The remaining funds will be re-allocated to:
|
Action |
FROM Fund/Account Code |
Amount |
TO Fund / Account Code |
Amount |
|
Reallocate |
320-0305-43604-GEN-424 |
$20,000 |
320-0501-43604-GEN-425 |
$20,000 |
|
Reallocate |
320-0305-43604-GEN-424 |
$13,300.50 |
320-0306-43604-GEN-425 |
$13,300 |
|
TOTAL: |
$33,300 |
The remaining estimated unused funds in the amount of $33,300 will be reallocated from the Citywide Trash Capture Device Installation Project (0305) to the Leroy Heights Storm Drain Project (0306) and McNeil Park Project (0501). The cost of construction management services is estimated to be $21,879. If actual expenditures are less than estimated costs, the difference of unused funds will also be reallocated.
Attachment
Att A - Resolution