PREPARED BY: JAMES LAUGHTER DATE OF MEETING: 11/03/2025
SUBJECT:
TITLE
CONSIDER ADOPTING RESOLUTION APPROPRIATING $246,572 FROM SUPPLEMENTAL LAW ENFORCEMENT SERVICES GRANT REVENUES (SLESF 210 FUND) FOR THE PURCHASE AND PROCUREMENT OF TWENTY REPLACEMENT MOTOROLA AUTOMATED LICENSE PLATE READERS WITH BACKHAUL COMPONENTS WITH A 10% CONTINGENCY INCLUDED IN THE OVERALL APPROPRIATION
CEQA: This proposed action is not a project as defined by CEQA.
Label
CITY MANAGER RECOMMENDATION
Recommendation
Adopt Resolution
Body
Compliance statements
Community Policing and Strengthen Technological Infrastructure to Enhance Law Enforcement are adopted policy items under the FY 2025-27 City of San Pablo Council Priority Workplan, effective April 7, 2025.
BACKGROUND
Funding Source
The Supplemental Law Enforcement Services Grant is a mandated grant as defined by Government Code Section 30061(b)(3)(i) wherein the County is required to remit a minimum of $100,000 annually to the City to be spent on frontline law enforcement. These grant revenues have accumulated and are available for appropriation by the City Council.
Following appropriation of funds by the City Council for eligible frontline law enforcement purposes, any expenditures must comply with the City’s purchasing policy.
Public Safety Camera System
In 2011, the San Pablo Police Department implemented a comprehensive Public Safety Camera System to enhance public safety through technology. During the system’s development, City staff collaborated with local civil rights organizations and community members to address privacy concerns and ensure transparency.
Today, the Public Safety Camera System includes 84 Motorola Automated License Plate Readers (ALPR) and approximately 300 situational awareness cameras located at 44 sites throughout the City. This system has become a critical tool for crime prevention, investigation, and community safety.
Motorola Solutions ALPR Replacement
The Police Department is proposing the replacement of 20 Motorola ALPR cameras that have reached the end of their service life. The new units will provide enhanced image quality, improved reliability, and better integration with the City’s existing Motorola network infrastructure. The total cost for the purchase and installation of 20 new Motorola ALPR cameras, including licenses and warranty coverage, is $205,621.
Scheer Security - Backhaul Network Upgrade
The Public Safety Camera System relies on a point-to-point wireless backhaul network that transmits video and data between field devices and the Police Department’s command center. The current backhaul system has exceeded its useful life and no longer provides the necessary performance or reliability to support continuous operations. To maintain network stability and meet increasing data demands, six (6) backhauls must be upgraded and realigned.
After reviewing three competitive proposals, the Department selected Scheer Security to complete the backhaul upgrade and realignment work at a total cost of $18,536.
The combined total cost for the replacement of the 20 Motorola ALPR cameras and the installation of six backhauls is $224,157.
Procurement
Staff recommends exempting these procurements from the City’s competitive bidding requirements pursuant to San Pablo Municipal Code Sections 3.16.110(B) and 3.16.110(C). These sections allow exemptions when specialized services are integrated with proprietary equipment requiring expert installation, configuration, and maintenance, and when the software or system components are uniquely available from a sole source vendor.
Motorola Solutions and Scheer Security provide proprietary technology and specialized integration services that are essential for maintaining operational compatibility, reliability, and security of the City’s public safety camera infrastructure. Currently, a large percentage of the public safety camera infrastructure is made up of Motorola Solution components. Based on these factors, staff concludes that competitive bidding would not serve the public interest or yield a meaningful advantage.
Staff recommends the City Council approve the sole-source procurement from Motorola Solutions and Scheer Security to ensure uninterrupted operation and continued modernization of the City’s Public Safety Camera System.
FISCAL IMPACT
Supplemental Law Enforcement Services Grant Fund (210) has an available fund balance of $521,662 for appropriation. Staff requests an appropriation of $224,157 from SLESF Fund 210-0000-49999.
|
Motorola Solutions |
$205,621 |
|
Scheer Security |
$18,536 |
|
10% Contingency |
$22,415 |
|
Total |
$246,572 |
PUBLIC SAFETY STANDING COMMITTEE
On October 1, 2025, staff presented the Motorola Solutions & Scheer Security purchase to the Public Safety Standing Committee (Vice Mayor Pabon-Alvarado & Councilmember Xavier). The funding sources for this procurement was identified from the Supplemental Law Enforcement Services Grant (SLESF). The committee recommended this procurement request be forwarded to the City Council for formal approval.
ATTACHMENTS
Att. A - Resolution
Att. B - Motorola Solutions Quote
Att. C - Scheer Security Quote