PREPARED BY: Capt. james laughter DATE OF MEETING: 02/20/2024
SUBJECT:
TITLE
CONSIDER ADOPTING RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE ONE (1) 2024 DODGE DURANGO POLICE INTERCEPTOR VEHICLE FOR A TOTAL COST NOT TO EXCEED $56,429, USING COMPETITIVELY BID COOPERATIVE CONTRACTS; AND APPROPRIATING $35,471 FROM THE ADJUDICATED ASSET SEIZURE ACCOUNT AND $20,958 FROM THE POLICE DEPARTMENT VEHICLE EQUIPMENT MAINTENANCE ACCOUNT TO THE VEHICLE REPLACEMENT FUND FOR THIS VEHICLE PURCHASE IN FY 2023/24.
CEQA: This proposed action is not a project as defined by CEQA.
Label
CITY MANAGER RECOMMENDATION
Recommendation
Adopt Resolution
Body
Compliance statements
Improve Public Safety is one of the top City Council priorities listed in the FY 2023-25 City of San Pablo City Council Priority Workplan, effective May 1, 2023.
BACKGROUND
The Police Department maintains a fleet of marked and unmarked emergency vehicles in continuous 24/7 operation. The Police Department needs a marked emergency vehicle for patrol K9 use. This new purchase will replace a marked 2011 K9 Ford Crown Victoria that was previously approved as surplus by City Council (Resolution 2017-117).
Vehicle Purchase
The Police Department requests the City Council to authorize the City Manager to purchase one (1) 2024 Dodge Durango Police Interceptor vehicle for a total sum of $56,429 from Elk Grove Auto in Elk Grove, California, under the State of California Department of General Services contract 1-22-23-23F (Cooperative Purchasing Agreement). The State of California Contract 1-22-23-23F went into effect on May 1, 2022 and will expire on April 30, 2025.
San Pablo Municipal Code Section 3.16.110.E (Cooperative Purchasing) allows the City to forego a formal bid process for the purchase of equipment, materials, supplies and services, and buy said equipment directly from a vendor if the price is established by competitive bidding by another public jurisdiction. Staff requests approval to make such a purchase per the competitively-bid State contract identified above.
Appropriation
The Police Department requests that the City Council appropriate a total of $35,471 from the Adjudicated Asset Seizure Account (225-0000-25320) and $20,958 from the Police Department Vehicle Equipment Maintenance Account (100-2110-42000) to the Vehicle Replacement Fund Account (102-2110-46300), for the vehicle purchase as set forth below:
|
Account |
Cost |
|
Adjudicated Asset Seizure Account 225-0000-25320 |
$35,471 |
|
PD Vehicle Equipment Maintenance Account 100-210-42000 |
$20,958 |
|
Total Expenditure |
$56,429 |
PUBLIC SAFETY STANDING COMMITTEE
On February 12, 2024, the San Pablo Police Department presented the purchase of the 2024 Dodge Durango Police Interceptor and appropriating the total sum of $56,429 from the Adjudicated Asset Seizure Account and Police Department Vehicle Equipment Maintenance Account to the Public Safety Standing Committee (Councilmember Pabon-Alvarado and Councilmember Xavier). The Committee voted to receive the presentation and recommended to forward this request to City Council for formal consideration.
FISCAL IMPACT
The total purchase cost of $56,429 will be made using existing funds from the Adjudicated Asset Seizure Account (225-0000-25320) and Police Department Vehicle Equipment Maintenance Account (100-2110-42000). The funds will be appropriated into the Police Department Vehicle Replacement Fund (102-2110-46300) for FY23/24.
ATTACHMENTS
Att A - Resolution
Att B - Elk Grove Auto Vehicle Quote
Att C - State of California Department of General Services Fleet Contract