PREPARED BY: CHIARA HANNA DATE OF MEETING: 07/06/2026
SUBJECT:
TITLE
CONSIDER ADOPTING RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN PABLO (1) ACCEPTING WORK PERFORMED BY GOLDEN BAY CONSTRUCTION, INC. FOR THE FULL TRASH CAPTURE DEVICE AT WILLOW AND RIDGE PROJECT (0304) AS COMPLETE; (2) DIRECTING A NOTICE OF COMPLETION TO BE PREPARED AND FILED WITH THE COUNTY RECORDER; AND (3) RE-ALLOCATING PREVIOUSLY APPROPRIATED UNUSED FUNDS FROM THE FULL TRASH CAPTURE DEVICE AT WILLOW AND RIDGE (0304) IN THE AMOUNT OF $23,626 TO THE SAN PABLO AVENUE BRIDGE REPLACEMENT PROJECT (0202)
CEQA Compliance Statement
The Full Trash Capture Device at Willow and Ridge was assessed and determined to be Categorically Exempt from environmental review under Section 15304(b)&(f), 15301(b)&(c), and 15302(c) of the CEQA regulations. The CEQA Notice of Exemption (NOE) was originally filed at the Contra Costa County Clerk Office on January 31, 2022, and a revised NOE was filed on March 13, 2024.
Label
CITY MANAGER RECOMMENDATION
Recommendation
Adopt Resolution
Body
Compliance statements
FY 2025-2027 Council Priority Workplan Compliance Statements:
Build a Healthy Community - (109) Develop Public Facilities for Active Living is a major policy goal contained in the FY 2025-27 City Council Priority Workplan, effective April 7, 2025.
BACKGROUND
The Full Trash Capture Device (FTC) at Willow Road and Ridge Road is a stormwater treatment facility designed to capture and retain trash and debris before it enters local waterways. The facility consists of an underground concrete vault installed within the existing storm drain system at a low point in the drainage area, serving runoff from public rights-of way.
The project was delivered in partnership with the California Department of Transportation (Caltrans) and supports compliance with National Pollutant Discharge Elimination System (NPDES) permit requirements related to trash reduction.
Contract Award and Construction
On June 10, 2024, pursuant to resolution 2024-072, the City Council awarded a construction contract to Golden Bay Construction, Inc. in the amount of $691,705 and approved a 10% contingency of $69,171, for a total contract authorization not to exceed of $760,876.
A Notice to Proceed was issued on July 18, 2024, with work commencing on July 23, 2024. Construction was substantially completed on December 20, 2025. Final punch list work and utility coordination were completed by February 2026.
During construction, several change orders were required to address additional aggregate base and drain rock, storm drain improvements, utility coordination, and sidewalk work. On December 15, 2025, the City Council approved additional contract authority through Resolution 2025-148, increasing the total authorized contract amount to $890,979.
The final construction contract amount is $851,428.66. The Final Proposed Estimate was accepted and executed by Golden Bay Construction, Inc. on May 29, 2026.
All work has been completed in accordance with the contract documents. Staff recommends that the City Council accept the project as complete and authorize the filing of a Notice of Completion. Following, the recordation of the Notice of Completion, the remaining 5% retention will be released to the contractor.
Reallocation of Unused Project Funds
The project was completed under budget, resulting in $23,626 in previously appropriated but unused funds. Staff recommends reallocating these funds from the Full Trash Capture Device Project (0304) at Willow Road and Ridge Road to the San Pablo Avenue Bridge Replacement Project (0202) to support additional design and project management costs associated with the bridge replacement.
FISCAL IMPACT
The total project budget for the Full Trash Capture Device Project (0304) was $1,240,077. Total project expenditures were $1,216,451, resulting in an unexpended balance of $23,626 available for reallocation.
The fiscal impacts for the project are outlined in the tables below.
Project Budget
|
Funding Source |
Amount |
|
Caltrans Stormwater Mitigation Agreement |
$562,500 |
|
NPDES Operating Budget |
$40,000 |
|
American Rescue Plan Act (ARPA) |
$336,082 |
|
General Funds |
$301,495 |
|
TOTAL |
$1,240,077 |
Project Expenditures
|
Description |
Amount |
|
Design & Project Management |
$163,058 |
|
Construction Management |
$193,208 |
|
Construction Contract |
$851,429 |
|
Materials Testing |
$8,756 |
|
TOTAL EXPENDITURES |
$1,216,451 |
Staff recommends reallocate previously appropriated unused project funds in the amount of $23,626 to the San Pablo Avenue Bridge Replacement Project (0202).
|
Action |
FROM Fund/Account Code |
Amount |
TO Fund / Account Code |
Amount |
|
Re-allocate |
320-0304-43604-GEN-426 |
$23,626 |
320-0202-43602-GEN-426 |
$23,626 |
|
TOTAL: |
$23,626 |
Upon acceptance of the project, the City will also assume responsibility for ongoing operation and maintenance of the facility. Annual maintenance costs are estimated at approximately $10,500, consisting of $5,000 in materials and supplies and approximately 0.02 FTE of Maintenance Division staff time.
ATTACHMENTS:
Att A. Resolution