PREPARED BY: ALICIA PLATT DATE OF MEETING: 05/18/2026
SUBJECT:
TITLE
CONSIDER ADOPTING RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN PABLO AUTHORIZING THE CITY MANAGER TO EXECUTE A SIDE LETTER TO THE MEMORANDUM OF UNDERSTANDING FOR THE SAN PABLO POLICE EMPLOYEES ASSOCIATION FOR THE PERIOD OF JULY 1, 2022 TO JUNE 30, 2027 BY ADDING A PROVISION FOR NOTARY PAY FOR EMPLOYEES IN THE POLICE EXECUTIVE ASSISTANT CLASSIFICATION ASSIGNED TO BE THE POLICE DEPARTMENT’S NOTARY PUBLIC
CEQA: This proposed action is not a project as defined by CEQA.
Label
CITY MANAGER RECOMMENDATION
Recommendation
Adopt Resolution
Body
Compliance statements
FY 2025-2027 Council Priority Workplan Compliance Statements:
FY 2025-27 Council Priority Workplan Compliance Statement: Continue to be an "Employer of Choice" to attract and retain talent and to continue to provide the community with exceptional services is in the FY 2025-27 City Council Priority Workplan, effective April 7, 2025; and required to implement the changes to the Memorandum of Understanding for effective City operations.
CEQA Compliance Statement
This proposed action is not a project as defined by CEQA
BACKGROUND
The City of San Pablo and the San Pablo Police Employees’ Association (SPPEA) are parties to a Memorandum of Understanding (MOU) effective July 1, 2022 through June 30, 2027. During the term of the MOU, SPPEA requested the addition of compensation for a member performing notary public services on behalf of the Police Department. In response, the City and SPPEA have met and conferred and reached agreement on a side letter to amend Section 4 (Salaries) of the MOU to establish a Notary Pay provision. The proposed amendment authorizes the Police Chief to assign qualified employees in the job classification of Police Executive Assistant as the Police Department’s Notary Public.
An employee, who is assigned to be the Notary Public, shall receive a monthly compensation of fifty dollars ($50) for providing Notary Public services to the city. The employee must obtain a certificate as a Notary Public and is responsible for any license or recertification process required to maintain the certificate as a Notary Public. The City will pay for the fees associated in obtaining and renewing the certificate on behalf of the assigned employees.
PROPOSED PLAN AMENDMENTS
The proposed resolution would approve amendments to Section 4 (Salaries) of the SPPEA Memorandum of Understanding to establish a Notary Pay provision. The amendment authorizes the Police Chief to assign a qualified employee in the Police Executive Assistant classification as the Police Department’s Notary Public. The provision, as set forth in the side letter agreement with represented employees, would be effective from the date of execution of the side letter through June 30, 2027.
FISCAL IMPACT
The fiscal impact of the proposed Notary Pay is minimal, consisting of a monthly stipend of $50 ($600 annually) for the single Police Executive Assistant position authorized to serve as the Department’s Notary Public; for FY 2025-26, the estimated cost is $50, which will be absorbed within the Police Department’s existing adopted budget.
ATTACHMENTS:
Att A - Resolution Approving Changes to the SPPEA MOU
Exh 1 - Side Letter Agreement with SPPEA