PREPARED BY: ELIZABETH LOPEZ DATE OF MEETING: 09/02/2025
SUBJECT:
TITLE
CONSIDER ADOPTING RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN PABLO AUTHORIZING THE INCLUSION OF AN EIGHT PERCENT (8%) CONTINGENCY IN THE AMOUNT OF $3,079,320 TO THE DESIGN BUILD CONTRACT FOR THE SAN PABLO POLICE HEADQUARTERS PROJECT FOR A TOTAL AUTHORIZATION NOT TO EXCEED $41,570,817 AND ALLOCATING $11,750 OF 2022 LEASE REVENUE BOND INTEREST TO THE PROJECT FOR A TOTAL PROJECT BUDGET OF $47,993,602
CEQA: The City with the assistance of Michael Baker and Associates (MBA) concluded that the proposed Police Department Headquarters and Public Safety Training Project (“project”) is consistent with the existing land use and zoning designations for the site and will not result in an increase in the severity of impacts identified in the previously adopted/approved Environmental Impact Reports (EIR’s) or Mitigated Negative Declaration (MND) or in any new impacts not previously considered in the prior EIRs and MND. In accordance with this analysis, MDA prepared addenda to the two EIRs and the MND, which the City Council considered and approved on December 20, 2021.
Label
CITY MANAGER RECOMMENDATION
Recommendation
Adopt Resolution
Body
Compliance statements
Improve Public Safety is a Major Policy Goal under the FY 2025-27 Council Priority Workplan, effective April 7, 2025.
BACKGROUND
On December 20, 2021, the City of San Pablo approved the issuance of Lease Revenue Bonds to fund the design and construction of the future Police Headquarters and Public Safety Training Center to be located on a vacant City-owned 2.27-acre vacant lot at the northwest corner of Gateway Avenue and Chattleton Lane in the Mixed-Use Center South or Plaza San Pablo area of San Pablo, directly north of the new City Hall.
On December 20, 2021, City Council adopted Resolution 2021-166, authorizing an appropriation of $18,500 in General Fund Designated Reserves/New Major City Facilities Advanced Planning to the Police Headquarters and Public Safety Training Facility Project by transferring funds from the General Fund (100-0000-49999) to the Public Works Construction in Progress Fund (320-0000-39999 - GFD-422) and appropriating funds for environmental professional services (320-0104-43601).
On January 18, 2022, City Council adopted Resolution 2022-009, authorizing the City Manager to enter into a professional services agreement with Mack5 in the amount of $882,925 for project, design and construction management for the new San Pablo Police Headquarters and training facility (320-0104-43605) with authorization of City Council for the budget appropriation, which would be funded by proceeds from the 2022 lease revenue bonds.
On May 16, 2022, City Council adopted Resolution 2022-068, authorizing the City Manager to enter into a Consulting Services Agreement with LPA, Inc. to prepare the design and construction requirements (the “Bridging Documents”) for the design-build delivery of the New Police Facility; in an amount the amount of $747,375 with authorization of City Council for the budget appropriation which would be funded by proceeds from the 2022 lease revenue bonds.
On February 21, 2023, City Council adopted Resolution 2023-024, awarding the Design_Build contract for the Police Department and Training Facility (“PDHQ”) to C. Overaa & Co. (Overaa) in the amount of $38,491,497 and appropriating $43,608,026 to fund the project.
The appropriation amounts were to fund the Overaa design-build contract and other expenses associated with the project such as - construction contingency, special testing, furniture, fixtures and equipment, IT equipment, utilities, permits, and miscellaneous costs.
On July 10, 2024, City Council adopted Resolution 2024-098, authorizing the reappropriation and obligation of $76,070.02 in ARPA funds under Fund 120 to the Project budget 320-0104-43605-GFD-422 to fund a portion of the Overaa contract pertaining to technology equipment, infrastructure and fiber optic expenses related the New San Pablo Police Department Headquarters and Regional Training Facility (Project).
On April 21, 2025, City Council adopted Resolution 2025-051, appropriating a net amount of $1,920,325 to the PDHQ project that adjusted the Lease Revenue Bonds Amount and appropriated the interest earned, making the total project budget $47,253,221.
On July 7, 2025, City Council adopted Resolution 2025-093, appropriating an amount of $728,632 from Fund 130 for a Tier 4 Emergency Generator for the PDHQ project. The new total project budget was $47,981,853.
The proposed Resolution adjusts the San Pablo Headquarters Project Budget and appropriates $11,750 of 2022 Lease Revenue Bond Interest Earned. The new proposed budget is $47,993,602.
Resolution 2023-024 that awarded the design-build contract omitted to state the total authorization amount for the contract and contingency. The proposed Resolution increases the authorization amount for the Overaa design-build contract to include an 8% contingency of $3,079,320 to the design-build contract of $38,491,497 for a total authorization amount not to exceed $41,570,817.
Budget, Fiscal & Legislative Standing Committee Review
On July 31, 2025, the Budget, Fiscal & Legislative Standing Committee (Pabon-Alvarado; Ponce) met to review the update PDHQ Project Budget and were presented with all updated appropriations and findings. Following their consideration and review, the BFLSC recommended formal consideration and approval to the City Council.
FISCAL IMPACT
The proposed resolution authorizes appropriation of a total of $11,750 to San Pablo Headquarters Project 320-0104-43605, increasing the total project budget to $47,993,602. It also increases the authorization amount for the design-build contract to include an eight percent (8%) contingency ($3,079,320) to the design-build contract ($38,491,497) for a total authorization amount not to exceed $41,570,817. Sufficient funding exists in the project appropriation; no new appropriation is required.
ATTACHMENTS:
Att A: Resolution