PREPARED BY: AMANDA BOOTH DATE OF MEETING: 06/05/2023
SUBJECT:
TITLE
CONSIDER ADOPTING RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN PABLO TO AMEND THE ENVIRONMENTALLY PREFERABLE PURCHASING POLICY AND THE PURCHASING AND PROCUREMENT POLICY TO COMPLY WITH SB 1383 REQUIREMENTS
CEQA: This item is not a project as defined by CEQA.
Label
CITY MANAGER RECOMMENDATION
Recommendation
Adopt Resolution
Body
Compliance statements
Item 202: Develop and Implement Long-Term Environmental Stewardship Goals is an adopted policy item under the FY 2023-25 Council Priority Workplan, effective May 1, 2023.
BACKGROUND
An Environmentally Preferable Purchasing (EPP) policy refers to goods and services that have a lesser or reduced impact on the environment over the life cycle of the good or service when compared with competing goods or services serving the same purpose. On March 7, 2007, the City Council adopted an Environmentally Preferably Purchasing (EPP) Policy through Resolution 2007-033, which requires City employees to purchase environmentally preferable products whenever “technically and economically feasible.”
By Resolution 2018-035, City Council adopted a Purchasing and Procurement Policy and established procedures to procure services and supplies. This adopted Purchasing and Procurement Policy was updated on March 20, 2023 through Resolution 2023-033 and incorporated into the City of San Pablo’s Manual of Fiscal Policies and Procedures.
California’s Short-Lived Climate Pollutant Reduction law, often called SB 1383 (effective January 1, 2022), requires jurisdictions to reduce greenhouse gas emissions and address food insecurity in California. One aspect of this legislation requires jurisdictions to update policies and procedures to procure recovered organic waste products, as well as 30% post-consumer content paper products.
In compliance with SB 1383, City staff drafted updates to the EPP Policy and the Purchasing and Procurement Policy to comply with this new requirement. Below is a summary of major changes in these documents:
Summary of Major Policy Language Changes:
• All paper products must have at least 30% post-consumer recycled content.
• Many janitorial products must comply with post-consumer recycled content requirements: toilet paper (45%), paper towels (40%), facial issues (10%), and toilet seat covers (20%).
• Food service ware products are required to have 40% post-consumer recycled content (napkins, plates, bowls, food trays, takeout boxes, etc).
• All City purchased mulch (including for CIP projects) will be subject to the SB 1383 mulch requirements.
• Vendors will need to certify that their paper products comply with SB 1383.
• All staff who purchase products subject to this regulation will be required to obtain and keep records of vendor certification, invoices, receipts, and other documents for five (5) years.
City staff recommends adopting the updated EPP Policy and the Purchasing and Procurement Policy with the proposed language changes to comply with SB 1383 and reduce the City’s greenhouse gas emissions in accordance with the City’s Climate Action Plan.
FISCAL IMPACT
The updated EPP Policy and the Purchasing and Procurement Policy may impact departmental budgets by requiring purchasing material with increased post-consumer recycled content, which can be more expensive. Staff informed departments of this potential impact and recommended departments increase their individual supplies budgets accordingly.
ATTACHMENT:
Att 1 - Resolution
Att 2 - Document showing proposed redline changes to Environmental Preferable Purchasing Policy
Att 3 - Document showing proposed redline changes to Purchasing and Procurement Policy
Att 4 - Proposed Amended Environmental Preferable Purchasing Policy
Att 5 - Proposed Amended Purchasing and Procurement Policy